Government Contracts Administrator

TerraFirma•Austin, TX

8d•Onsite

About The Position

TerraFirma is a company founded by former SpaceX engineers, backed by Bain Capital Ventures, that is automating construction to make it faster, cheaper, and safer. The company's mission is to apply the engineering mindset used in space exploration to infrastructure development. This role supports a major U.S. Government program focused on delivering remote-controlled heavy equipment for disaster response and recovery globally. The administrator will ensure the smooth operation of the contract by managing invoicing, compliance documentation, and government-required reports and deliverables. This work is crucial for ensuring critical equipment is deployed and sustained effectively during times of need. The position involves close collaboration with the Program Director and coordination with accounting and legal teams to maintain accuracy, completeness, and timely delivery of all contractual obligations.

Requirements

2+ years of experience in operations, coordination, finance or administration, or contracts work.
Highly organized and detail-oriented, with comfort owning deadlines and document-heavy workflows.
Strong spreadsheet skills (Excel or Google Sheets) and ability to reconcile data across sources.
Able to learn invoice and documentation requirements quickly and apply them consistently.

Nice To Haves

Government contract experience is a plus.
Interest in supporting disaster relief, recovery, and mission-driven operations.

Responsibilities

Prepare and submit contract invoices on the required schedule, including supporting documents and follow-ups through payment.
Track expenses and organize receipts and documentation needed for reimbursement and audits, including costs related to field deployment and response readiness.
Coordinate government-required reports and deliverables by gathering inputs, assembling submissions, and tracking due dates and approvals, supporting time-sensitive disaster relief milestones.
Work with external accountants and attorneys on billing structure, compliance questions, and contract administration needs.
Maintain clean, audit-ready contract records, including submission logs, supporting documentation, and government feedback tracking.
Build templates, trackers, and checklists that make invoicing, compliance, and deliverables simple and repeatable, especially for rapid-response operations.