Government Contract Administrative Assistant

EquipmentShare • Columbia, MO

16h • Remote

About The Position

EquipmentShare is hiring a Government Contract Administrative Assistant to support government contracting activities. The position is fully remote and is based at the company’s Corporate Headquarters in Columbia, Missouri. The role supports contract administration across Federal, State, Local, and Education contracts, including contract document review and execution, correspondence, records, database maintenance, audits, reports, and related online tools. The position also coordinates meetings, travel, training, schedules, budgets, and expenses, and handles requests from federal customers or agencies, including Freedom of Information Act requests. Occasional travel of up to 20% across the United States is required.

Requirements

• Ability to maintain a high level of confidentiality.
• Excellent verbal and written communication skills and problem-resolution abilities.
• Ability to interact professionally with people at all levels of the organization.
• Ability to thrive in a dynamic, high-pressure environment and handle numerous competing demands.
• Ability to prioritize tasks and adapt quickly to changes while remaining diligent.
• Strong time-management and organizational skills to track contracts, future obligations, expiration dates, and other contractual deadlines.
• Strong computer and word-processing skills, including the ability to learn and adapt to new systems and productivity tools.
• Broad-based computer software knowledge and database-management expertise.
• Experience with the GSA Schedules Program, multi-award IDIQ contract vehicles, and related online systems.
• Excellent organizational skills and attention to detail.
• Excellent judgment, integrity, and the highest ethical standards.
• Minimum of 2–4 years of experience as an administrative assistant, executive assistant, or in a similar role.
• Knowledge of and experience with government contracting concepts, including FAR and DFAR requirements.

Nice To Haves

• Bachelor’s degree or equivalent is preferred.

Responsibilities

• Assist in effectively enforcing contracts made with the government, contractors, employees, suppliers, or clients.
• Review contract documents for accuracy; prepare and distribute documents for execution; review correspondence; maintain and organize physical and electronic contract files; and prepare reports.
• Audit contracts and documentation, enter contracts into the database, and provide customer service.
• Maintain, update, and support online sites and tools associated with Federal, State, Local, and Education contracts.
• Update processes and procedures as needed to reflect changes.
• Coordinate meetings, travel arrangements, conference calls, video conferences, staff training, departmental budgets, and expense reports.
• Schedule and maintain the contract database and management-level schedules and calendars.
• Assemble information from multiple departments and create presentations about the contracting process for meetings.
• Handle Freedom of Information Act requests and other requests from federal customers or agencies.
• Maintain government contract files in auditable form, including managing data production for government audits and investigations.
• Travel occasionally, approximately 20% across the United States.
• Perform other duties as assigned.

Benefits

• Competitive compensation.
• Full medical, dental, and vision coverage for full-time employees.
• Generous paid time off and paid holidays.
• 401(k) with company match.
• Gym membership stipend and wellness programs, with opportunities to earn PTO and prizes.
• Company events and food truck nights.
• 16 hours of paid volunteer time per year.
• Career advancement, leadership training, and professional development opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed