Executive Administrative Assistant - Government Resource Center

The Ohio State University•Columbus, OH

2d•Hybrid

About The Position

The Executive Administrative Assistant provides advanced, confidential, and proactive high-level administrative support to the Director and Associate Director of the Ohio Colleges of Medicine Government Resource Center (GRC). The role independently plans, coordinates, and manages complex administrative functions, including calendar and meeting management, executive communications, document preparation and review, travel and expense coordination, purchasing and payment requests, and prioritization of time-sensitive matters. Working within established priorities and procedures, the position uses professional judgment to support executive priorities, governance activities, and administrative operations aligned with GRC’s strategic initiatives and state agency partnerships. It serves as a primary liaison with senior university and medical center leaders, faculty, staff, and external partners on confidential matters, applying sound judgment, diplomacy, discretion, and initiative when managing sensitive information and competing priorities. The assistant anticipates, triages, and resolves complex administrative issues within established policies and escalates precedent-setting matters as appropriate. The role develops and maintains working knowledge of health policy trends and GRC strategic initiatives to prepare briefing documents and help review memos, presentations, and reports for leadership and external stakeholders, including the Ohio Council of Medical School Deans. It shares information across GRC programs and partners, flags issues for leadership attention, and helps communicate policy and program developments to support operational decision making. The position also supports facility operations, space utilization, administrative workflow protocols, meetings, retreats, records, and special projects. It reviews administrative processes, recommends ways to improve coordination and efficiency, and helps maintain procedures consistent with university requirements. The GRC supports in-person and remote-hybrid work arrangements and offers staff training, mentorship, and professional development opportunities.

Requirements

Bachelor’s degree or equivalent experience.
Two years of relevant experience.
Demonstrated discretion, diplomacy, sound judgment, and professionalism in handling confidential and sensitive information.

Nice To Haves

Two to four years of progressively responsible administrative experience, including advanced calendar, meeting, travel, correspondence, and priority-management support for senior leaders or high-profile stakeholders.
Experience in an academic medical center, public sector, health sciences, or similarly complex setting.
Fluency in Microsoft Office, Co-Pilot, Teams, Zoom, Outlook, and Google Suite.

Responsibilities

Provide advanced, confidential, proactive administrative support to the GRC Director and Associate Director.
Plan, coordinate, and manage calendars, meetings, executive communications, document preparation and review, travel and expenses, purchasing and payment requests, and time-sensitive priorities.
Serve as a primary liaison with senior university and medical center leaders, faculty, staff, and external partners regarding confidential matters.
Use judgment and discretion to anticipate, triage, and resolve complex administrative issues, escalating precedent-setting matters as appropriate.
Develop and maintain working knowledge of health policy trends and GRC strategic initiatives.
Prepare briefing documents and assist with reviewing memos, presentations, and reports for leadership and external stakeholders, including the Ohio Council of Medical School Deans.
Share information across GRC programs and partners, flag issues for leadership attention, and help communicate policy and program developments.
Support facility operations, space utilization, administrative workflow protocols, meetings, retreats, records, and special projects.
Review administrative processes, recommend improvements to coordination and efficiency, and help maintain procedures consistent with university requirements.