Golf Club Weekend Office Assistant

Orchid Island Golf and Beach Club • Orchid, FL

41d • Onsite

About The Position

The Golf Club Weekend Office Assistant answers and directs calls and provides administrative support from the Golf Club Administration Office. The position assists with holiday coverage when required and supports the Membership Director, Food & Beverage Director, and Golf Club Administrative Assistant. The assistant maintains clear and organized reservation-book entries for lunches, dinners, and special events, communicating continuously with the Golf Club Administrative Assistant to prevent overbooking. In the absence of the Golf Club Administrative Assistant, this role assumes responsibility for the Golf Club Administration Office.

Requirements

• Excellent verbal and written communication skills.
• Guide day-to-day office operations in a businesslike, positive, professional, and ethical manner.
• Address Members and Guests by name whenever possible.
• Ability and willingness to improve knowledge and skills.
• Ability to maintain good working relationships with employees, Members, vendors, and customers.
• Ability to type accurately.
• Effective time management and multitasking skills, with flexibility in work habits and schedule.
• Demonstrated good attendance and reliability.
• Highly organized and detail-oriented.
• Experience with Microsoft Word, Excel, Publisher, PowerPoint, and Outlook.
• Ability to operate office equipment, including a copier, fax machine, handheld radio, and phone systems.
• Ability to reach, bend, stoop, stand, lift up to 40 pounds, and sit for prolonged periods.

Responsibilities

• Answer telephones by the third ring and promptly direct calls to the correct individual or voice mailbox.
• Greet Members and Guests entering the Administration Office politely and helpfully, addressing them by name whenever possible.
• Assist the Membership Director and Food & Beverage Director with administrative tasks, including typing, phone calls, faxing, and setting up files.
• Help maintain a clear, legible, and organized reservation book for lunches, dinners, and special events, communicating with the Golf Club Administrative Assistant to prevent overbooking.
• Assume responsibility for the Golf Club Administration Office when the Golf Club Administrative Assistant is absent.
• Perform other duties requested by the Membership Director or Food & Beverage Director.
• Assist with holiday coverage when required.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed