GME Administrator

Vanderbilt University Medical Center•Nashville, TN

19h•Hybrid

About The Position

Join our team in the vital role of GME Program Administrator, where you will play a key role in supporting and coordinating the operations of our Graduate Medical Education (GME) program. Your responsibilities will include managing activities such as recruitment, onboarding, and compliance oversight for incoming and current residents. You’ll ensure the program meets all regulatory standards, maintain critical documentation essential for program success, and act as a central point of communication between residents, departments, attending faculty, administration, and external institutions.

Requirements

Bachelor’s Degree or equivalent experience required.
Minimum of 2 years of relevant work experience in program administration, healthcare, or a related field.
Program Management (Intermediate)
Peer Leadership (Intermediate)
Financial Processes (Intermediate)
Quality Management (Intermediate)
Networking (Intermediate)
Process Improvement (Intermediate)
GME Program Administration (Intermediate)
Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance and gain knowledge in new areas.
Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.
Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences.
Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.
Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.
Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness.
Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.
Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them.
Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring.
Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.
Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.
Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities.
Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.
Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.
Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Nice To Haves

Develops and maintains unique knowledge regarding the Accreditation Council for Graduate Medical Education (ACGME) or similar program requirements, policies and procedures that are critical to support the GME program.

Responsibilities

Coordinate and manage recruitment, onboarding, and compliance processes for residents.
Ensure program compliance with all regulatory and accreditation requirements.
Maintain thorough and accurate documentation to support program sustainability and accreditation.
Oversee day-to-day program operations and serve as a primary liaison for residents, faculty, staff, and external partners.
Foster collaboration and effective communication between all stakeholders involved in the GME program.
Assists in all aspects of recruitment process.
Provides direct administrative coordination and assists with routine responsibilities for Program Leadership.
Assists with process improvement and academic oversight, including program development, tracking, implementation, and evaluation of the program via data collection and document prep.
Reconciles monthly program ledgers and assists with budgetary management of the program as needed.
Assists with maintaining and updating program-specific databases.
Assists with collection and submission to accrediting bodies and other regulatory agencies.
Assists with the planning, coordination, and execution of annual events for GME residency or fellowship program.
Maintains Residency Management Software Program, creates evaluations, and manages working hour logs and reports.