GME Administrator

Vanderbilt University Medical Center•Nashville, TN

1d•Hybrid

About The Position

Join our team in the vital role of GME Program Administrator, where you will play a key role in supporting and coordinating the operations of our Graduate Medical Education (GME) program. Your responsibilities will include managing activities such as recruitment, onboarding, and compliance oversight for incoming and current residents. You’ll ensure the program meets all regulatory standards, maintain critical documentation essential for program success, and act as a central point of communication between residents, departments, attending faculty, administration, and external institutions.

Requirements

Bachelor’s Degree or equivalent experience required.
Minimum of 2 years of relevant work experience in program administration, healthcare, or a related field.
Program Management (Intermediate)
Peer Leadership (Intermediate)
Financial Processes (Intermediate)
Quality Management (Intermediate)
Networking (Intermediate)
Process Improvement (Intermediate)
GME Program Administration (Intermediate)
Develops and maintains unique knowledge regarding the Accreditation Council for Graduate Medical Education (ACGME) or similar program requirements, policies and procedures that are critical to support the GME program.
Relevant Work Experience
2 years
Bachelor's

Nice To Haves

The responsibilities listed are a general overview of the position and additional duties may be assigned.

Responsibilities

Coordinate and manage recruitment, onboarding, and compliance processes for residents.
Ensure program compliance with all regulatory and accreditation requirements.
Maintain thorough and accurate documentation to support program sustainability and accreditation.
Oversee day-to-day program operations and serve as a primary liaison for residents, faculty, staff, and external partners.
Foster collaboration and effective communication between all stakeholders involved in the GME program.
Assists in all aspects of recruitment process.
Provides direct administrative coordination and assists with routine responsibilities for Program Leadership.
Assists with process improvement and academic oversight, including program development, tracking, implementation, and evaluation of the program via data collection and document prep.
Reconciles monthly program ledgers and assists with budgetary management of the program as needed.
Assists with maintaining and updating program-specific databases.
Assists with collection and submission to accrediting bodies and other regulatory agencies.
Assists with the planning, coordination, and execution of annual events for GME residency or fellowship program.
Maintains Residency Management Software Program, creates evaluations, and manages working hour logs and reports.