Global Mobility Senior Specialist
About The Position
The Global Mobility Senior Specialist owns and oversees the firm’s day-to-day immigration, international travel, cross-border work, and global mobility programs and activities. The role combines program ownership, project leadership, compliance, stakeholder consultation, and process development to support international business needs and the movement of talent in a consistent, compliant, and people-focused manner. The position manages employment-based immigration programs and cases in partnership with immigration counsel; oversees immigration and I-9 compliance; reviews international travel and cross-border work; and leads global mobility initiatives such as assignments, secondments, exchanges, remote work arrangements, extensions, and repatriation. It also supports international expansion and new-country initiatives by coordinating HR-related compliance workstreams across functions and vendors. The specialist establishes and improves policies, governance frameworks, service standards, procedures, training materials, and knowledge resources. Program operations include vendor relationships, budgets, invoices, reporting, calendars, and operational controls. The role develops metrics and dashboards, monitors regulatory developments, and advises staff, leaders, and business stakeholders on global mobility matters and potential process, policy, and compliance improvements.
Requirements
- Bachelor’s degree in Human Resources, Business Administration, International Business, Legal Studies, Public Administration, or a related field.
- 3–5 years of progressively responsible experience in global mobility, immigration, HR compliance, legal operations, workforce administration, or a related discipline.
- Experience supporting employment-based immigration processes and work authorization programs, including collaboration with immigration counsel and external service providers.
- Experience with international assignments, secondments, cross-border work arrangements, business travel, or other global workforce programs.
- Demonstrated success managing multiple priorities, detailed documentation, complex workflows, and time-sensitive deadlines.
- Proven ability to lead projects and drive outcomes while collaborating with cross-functional stakeholders across HR, payroll, tax, legal, and business teams.
- Experience developing or improving processes, policies, procedures, playbooks, training materials, reporting, dashboards, or other operational resources.
- Strong project management, organization, communication, research, problem-solving, and consultation skills.
- Ability to operate effectively in ambiguous situations, exercise sound judgment, take ownership of outcomes, and make well-reasoned recommendations.
- Proficiency with HRIS, case management, project tracking, reporting, or collaboration tools.
- Legally authorized to work in the United States without sponsorship, except for qualified candidates bilingual in Japanese and English or Chinese and English.
Nice To Haves
- Experience with Workday and SharePoint.
- Professional services, consulting, accounting, law firm, or multinational organization experience.
- Relevant certifications or training, such as SHRM, HRCI, Worldwide ERC/GMS, project management, or process improvement credentials.
Responsibilities
- Manage employment-based immigration programs and cases, including CPT, OPT, STEM OPT, H-1B, TN, L-1, PERM, and other work authorization processes in partnership with immigration counsel.
- Serve as the primary liaison for immigration matters, overseeing case coordination, documentation, deadlines, renewals, compliance requirements, and stakeholder communications.
- Oversee immigration and I-9 compliance activities, including audits, recordkeeping, remediation efforts, public access files, and documentation management.
- Review international travel and cross-border work, and coordinate business visas, work permits, and other global mobility activities to address immigration, tax, payroll, employment, and compliance requirements.
- Lead global mobility initiatives from intake through completion, including international assignments, secondments, exchanges, remote work arrangements, extensions, and repatriation activities.
- Support international expansion and new-country initiatives by coordinating HR-related compliance workstreams across payroll, benefits, HRIS, tax, legal, vendors, data privacy, and other operational functions.
- Establish and continuously improve global mobility policies, governance frameworks, service standards, procedures, training materials, and knowledge resources.
- Manage program operations, including vendor relationships, budgets, invoice processing, reporting, calendars, and operational controls.
- Develop and maintain metrics, dashboards, and reporting to monitor case activity, compliance obligations, costs, risks, workload, and overall program performance.
- Advise staff, leaders, and business stakeholders on global mobility matters, monitor regulatory developments, and recommend process, policy, and compliance improvements.
Benefits
- Health insurance
- Dental insurance
- Vision insurance
- Disability insurance
- Life insurance
- Flexible Time Off
- Predetermined holidays
- 401(k) plan
- Flexible benefits plans
- Business-related travel expense, lodging, and meal reimbursement
- Pension plan for eligible administrative and paraprofessional staff
- Discretionary bonus plan for eligible staff
- Some contingent staff positions may elect health insurance and receive limited paid sick time
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What This Job Offers
Job Type
Full-time
Career Level
Senior
