Global Mobility Coordinator

University of Illinois Chicago•Chicago, IL

6d•$60,000 - $70,000

About The Position

The Global Mobility Specialist provides institution-level expertise and advisory support for outbound international travel and global mobility compliance across students, faculty, and staff. The position exercises independent professional judgment to interpret and apply complex regulations, including immigration, sanctions, insurance, and duty-of-care obligations; advises academic and administrative units on risk and eligibility; and collaborates with the Office of the Vice Chancellor for Research and other campus partners on compliance screening and review processes related to international travel and global engagement activities. The role conducts trainings, develops guidance and procedures, and leads incident-response coordination for international travel safety and compliance. This position is in the Office of Global Engagement at the University of Illinois Chicago in Chicago, Illinois. The budgeted salary range is $60,000 to $70,000. The position is intended to be eligible for health, dental, vision, and life insurance; a retirement plan; paid time off; and tuition waivers for employees and dependents. Applicants should submit a cover letter and resume, including contact information for three references, through the university’s online application system by December 4, 2026. The university is an equal opportunity employer and provides accommodations to applicants and employees. AI tools may be used in portions of candidate review, but employment decisions will be made by a person.

Requirements

Bachelor’s degree in international education, global studies, public administration, compliance, or a related field.
3–5 years of progressive experience in global mobility, international programs, compliance, or travel risk management in higher education or a similarly regulated environment.
Experience with compliance screening tools such as Visual Compliance (Descartes) or comparable platforms, or demonstrated experience supporting international compliance review processes with research, compliance, or regulatory offices.
Demonstrated experience interpreting visa or immigration, export-control or sanctions, or analogous regulatory frameworks and applying them to case-based decisions.
Ability to synthesize complex regulations into practical guidance.
Strong analytical, communication, and stakeholder-management skills.
Ability to work with limited supervision and handle confidential matters.
Working knowledge of Terra Dotta travel registration or mobility-management systems and data reporting, or experience administering enterprise software platforms supporting international travel or compliance management.

Nice To Haves

Master’s degree in a relevant field.
Familiarity with Visual Compliance (Descartes), restricted-party screening, export-control regulations, sanctions compliance, and international risk-management practices in higher education.
Experience collaborating with research administration, compliance, legal affairs, risk management, or other institutional stakeholders on international activities.
Familiarity with enterprise risk frameworks, incident-command concepts, and audit practices.

Responsibilities

Advise colleges and units as the institutional subject matter expert on outbound global mobility, visa and immigration requirements, and international travel safety requirements.
Interpret federal and international regulations and institutional policies, apply them to novel or complex cases, and recommend compliant pathways.
Provide written guidance, decision memos, and advisories to unit leaders and travelers; escalate and brief senior leadership when risks exceed established thresholds.
Collaborate with campus partners, including the Office of the Vice Chancellor for Research, Office of International Affairs and Outreach, and Study Abroad Office, on compliance reviews related to international travel, partnerships, and global engagement.
Conduct institutional compliance screenings using Visual Compliance for restricted-party, sanctions, export-control, and related regulatory considerations involving travel, visitors, partner institutions, and other global engagement activities.
Maintain documentation and records for compliance reviews and institutional approvals.
Conduct pre-travel risk assessments using intelligence sources and institutional criteria, and recommend mitigation strategies, itineraries, and contingency plans.
Assess health, safety, and security risks in international environments; monitor geopolitical, environmental, and cultural developments; and adapt protocols and advise on staffing, infrastructure, and safety procedures at international sites.
Issue travel advisories or restrictions and support crisis communications to affected stakeholders.
Oversee the end-to-end travel registration and approval workflow, ensuring data integrity, privacy protections, and timely routing.
Serve as functional lead for the travel registration management system and define configurations, user permissions, and change requests.
Assist with monitoring screening outcomes, exceptions, and follow-up actions to support compliance, audit readiness, and risk management.
Generate compliance and risk-management reports using Terra Dotta and Visual Compliance, including reports on travel volume, risk profiles, exceptions, and compliance.
Analyze international travel activity to identify emerging trends, operational needs, and opportunities to strengthen guidance and traveler support.
Design and deliver training for travelers, faculty leaders, and staff on pre-travel preparation, documentation, and compliance expectations.
Maintain self-service resources such as guides, FAQs, and templates, and host periodic briefings for high-travel units.