Global Mobility Manager

Flex•Austin, TX

3d•Onsite

About The Position

Flex is seeking a Global Mobility Manager to join its Austin, Texas team. This experienced member of the Global Mobility team provides program support for Axiom Global Mobility immigration, relocation (domestic, international, and assignment), and tax programs in the United States. The role is onsite in Austin, Texas. The manager oversees tax, immigration, and relocation activities; coordinates external vendors; and maintains mobility data, employee files, cost tracking, budgets, and reporting. The role partners with employees and teams across Talent Acquisition, Total Rewards, Finance, Payroll, HR Business Partners, and external providers.

Responsibilities

Ensure accurate tax and legal reporting, correct invoice coding and processing, and accurate database coding using knowledge of relevant tax and social security regulations.
Provide in-house U.S. and international individual tax guidance related to assignment or relocation compliance, accounting, tax treaties, totalization agreements, and tax optimization.
Manage program-related home- and host-country payroll and tax reporting in collaboration with tax vendors and HR and payroll groups.
Manage employee communications and data collection for frequent business traveler calendar tracking.
Prepare and sign business visa invitation letters and accompanying documents for employees and suppliers traveling into and out of the United States.
Prepare company documents required for work permit applications and advise on U.S. business visa and work permit applications.
Work with immigration firms in the United States and, when required, globally.
Oversee day-to-day relocation of executive new hires and transferring employees, including international assignments and permanent transfers into and out of the Americas.
Support hires and coordinate with Talent Acquisition, Total Rewards, Finance, Payroll, and HR Business Partners on relocation queries.
Prepare relocation cost estimates, assignment letters, and addendums; send estimates for review and approval; reconcile assignment and relocation expenses; and manage exceptions.
Help oversee and participate in policy reviews, process enhancements, and HR training.
Initiate and coordinate external immigration, relocation, and tax vendors.
Assist with billing and mobility expense allocation, inform Finance about mobility cost accruals, review and approve invoices, and participate in quarterly vendor reviews.
Track immigration, tax, and relocation costs; update the mobility database and employee mobility files; manage database input and reporting; maintain mobility expense budget files; and prepare regular and ad hoc reports.