Global Mobility Manager

Flex•Austin, TX

2d•Onsite

About The Position

Flex is seeking a Global Mobility Manager to join its Austin, Texas team. This experienced member of the Global Mobility team provides program support for Axiom Global Mobility immigration, relocation (domestic, international, and assignment), and tax programs in the United States. The position is onsite in Austin. The role supports tax compliance and guidance, immigration processes, employee relocations and assignments, vendor relationships, and mobility data and reporting. It works with employees and internal partners including Talent Acquisition, Total Rewards, Finance, Payroll, and HR Business Partners, as well as external tax, immigration, and relocation vendors.

Responsibilities

Ensure accurate tax and legal reporting, invoice coding and processing, and database coding using knowledge of applicable U.S. and international tax and social security matters.
Provide in-house U.S. and international individual tax guidance, including on tax treaties and totalization agreements related to assignment or relocation tax compliance, accounting, and optimization.
Manage home- and host-country payroll and tax reporting with tax vendors and HR/payroll groups.
Communicate with employees and collect data for frequent business traveler calendar tracking.
Prepare and sign business visa invitation letters and accompanying documents for employees and suppliers traveling into and out of the United States.
Prepare company documents required for work permit applications and provide U.S. business visa and work permit advice.
Coordinate with immigration firms in the United States and, when needed, globally.
Oversee day-to-day relocation of executive new hires and transferring employees, including international assignments and permanent transfers into and out of the Americas.
Support hires and respond to relocation queries in coordination with Talent Acquisition, Total Rewards, Finance, Payroll, and HR Business Partners.
Prepare relocation cost estimates, assignment letters, and addendums; send estimates to requestors with next steps for review and approval.
Review and reconcile assignment and relocation expenditures and manage exceptions.
Participate in policy reviews, process enhancements, and HR training.
Initiate and coordinate external immigration, relocation, and tax vendors.
Assist with billing and allocation of mobility expenses, inform Finance about mobility cost accruals, review and approve invoices, and participate in quarterly vendor reviews.
Track immigration, tax, and relocation costs and update the mobility database and employee mobility files.
Manage data input and report output from the global mobility database.
Maintain mobility expense budget files and prepare regular and ad hoc reports.