General Services Property Manager

Guilford County•Greensboro NC 27406, NC

1d•Onsite

About The Position

Perform supervisory work in organizing, directing, preparing, monitoring and managing departmental contracts for purchases of goods and services and the administration of contracts within the General Services Department. This includes supervising staff and overseeing contractors in the performance of all aspects of building operation that may include janitorial, lawn and grounds, trash, elevators, pest control and other duties necessary for the successful operation of Guilford County buildings. Manages the supervisor of the Facilities Services Assistants at county-owned facilities.

Requirements

Considerable knowledge of principles and practices of federal, state, and local procurement regulations and policies.
Considerable knowledge of principles and practices of contract administration.
Considerable knowledge of administration and management.
Ability to communicate and interact with individuals at all organizational levels and various backgrounds.
Computer skills and financial analysis skills as required by the department.
Considerable working knowledge of building systems, housekeeping, grounds maintenance, and general maintenance.
Ability to develop a written scope of work for contracted services to provide the desired service level.
Ability to communicate clearly and concisely.
Ability to work effectively with a variety of people.
Ability to handle delicate situations and provide solutions.
Ability to perform tasks and activities frequently under deadline pressure.
Ability to develop and maintain effective working relationships with other employees, contractors and the public.
Ability to utilize software for entering contracts, purchase requisitions, etc.
Knowledge of all aspects of janitorial cleaning procedures.
Considerable knowledge of cleaning materials and equipment used in housekeeping and grounds operation.
Knowledge of elevator function and maintenance.
Supervisory experience of multiple employees, preferably at multiple locations.
Bachelor’s degree in Business Administration, Construction Management, Facilities Management or a related field and one year of experience in contract management or procurement, and one year of supervisory experience; OR Associate degree in Business Administration, Administrative Technology or a related area and three years of experience in contract management or procurement and three years of supervisory experience; OR high school graduation and five years of related experience in contract management or procurement and five years of supervisory experience.
Valid NC Driver’s License required.

Responsibilities

Create, negotiate, process, and manage contractual agreements and procurement proposals for service contracts.
Performs and documents routine field inspections/assessments of assigned county facilities and parks to verify contractual compliance for contracted services such as grounds maintenance, elevator maintenance, custodial, waste management, and pest control.
Ensure that contracted vendors and suppliers comply with Guilford County security and insurance requirements.
Process purchase requisitions, submit contracts and review/approve monthly invoices for contracted vendors.
Prepare budget recommendations for maintaining and updating facilities and/or budgets for contracted services.
Responds to and resolves staff service requests for contracted services, as well as communicates with and resolves any performance issues with contract service providers.
Provides periodic reports and documentation related to contracted services.
Analyze and audit bid proposals, financial reports and other data related to contracted services.
Communicates and interacts with personnel at all organizational levels as needed for contract management and to provide excellent customer service.
Understands, interprets, and applies provisions of federal, state, and local laws, rules, and regulations pertinent to the procurement and administration of contract services.
Monitors work, goods or services received to ensure compliance with all deliverables as designated in the contract
Manages the supervision of the Facilities Services Supervisor in the care and cleaning of County detention facilities.
Responsible for providing clean and sanitary conditions in all County restroom facilities.
Performs related duties as required.