General Affairs Administrative Specialist

Glovis EV Logistics America•Ellabell, GA

5d•$59,000 - $62,000

About The Position

The Administrative Specialist supports daily operations across offices and facilities by managing office supplies, equipment, vendors, onboarding logistics, travel coordination, fleet administration, and company events. The role helps maintain a well-functioning workplace, supports employee engagement, and contributes to operational excellence in a growing organization. It is based in the Human Resources & General Affairs department and reports to the General Affairs Manager. The stated schedule is first shift, Monday through Friday, 8 a.m. to 5 p.m., with a one-hour lunch. The position also supports property insurance administration, ESG initiatives and HQ reporting, mail and package handling, daily BPMS requests, expatriate assistance, and annual business planning and budget preparation. It routinely uses standard office equipment, including a laptop and mobile device. Work involves extended periods of sitting, typing, and computer work, with occasional lifting or transporting office items. Reasonable accommodations will be provided as needed.

Requirements

Bachelor’s degree in Business Administration, Business Management, or a related field, or equivalent experience.
At least one year of experience in General Affairs, administrative operations, or corporate office management.
Experience with departmental budgeting and vendor management.
Strong organizational, communication, interpersonal, and time-management skills.
Ability to develop, implement, and manage operational processes.
Goal-oriented, customer-focused, and results-driven approach.
Proficiency and proven experience with Microsoft Word, Excel, and PowerPoint; an assessment is required.

Nice To Haves

Automotive industry experience.
Strong ability to collaborate with stakeholders across departments and with external vendors.

Responsibilities

Manage routine and non-routine purchases of office supplies, equipment, and facility needs, maintaining adequate stock across locations.
Maintain vendor relationships, negotiate pricing, and identify additional supplier options.
Oversee office equipment and shared facility assets, including printers, water purifiers, and coffee machines.
Support workplace improvement initiatives by addressing employee concerns and implementing corrective actions.
Organize and maintain documents in accordance with corporate information security policies.
Prepare new-hire workstations and assist HR and General Affairs with orientation, including information about uniforms, PPE, devices, and facility resources.
Distribute uniforms and safety gear, maintain inventory records, send weekly new-hire announcements, and update the employee directory and device inventory.
Design and administer the internal travel program, process business trip requests and approvals, coordinate travel quotes and confirmations, and support timely invoice processing.
Administer the auto lease program, including vehicle ordering, titling, registration, and monthly invoice management; track mileage logs and fleet documentation.
Reconcile and submit monthly invoices for General Affairs vendors and coordinate vendor service requests, equipment swaps, and facility needs.
Research vendors annually to evaluate cost-effectiveness and support contract renewals; maintain invoice records and submit electronic documents accurately.
Maintain fixed-asset records and databases, support multi-department audits, manage inventories of uniforms, PPE, office supplies, and VIP supplies, and maintain the company gift ledger.
Assist HR and General Affairs with company events, wellness programs, and employee engagement activities.
Prepare facilities for VIP visits, serve as photographer for VIP tours and employee recognition programs, and maintain proper flag protocol and flag condition for Korean VIP visits.
Support property insurance renewals, policy tracking, and expense submissions; assist with ESG initiatives, HQ reporting, and related documentation and records.
Manage incoming mail and packages, process BPMS requests daily, and post or remove meeting-room reservation signage as needed.
Assist incoming Korean expatriates with housing, utilities, documentation, driver’s licenses, and school enrollment for children.
Participate in annual business planning, support General Affairs budget preparation, monitor spending, maintain budget spreadsheets, and coordinate approvals and allocations with HR and Finance.