Administrative Assistant Student Affairs

Rocky Vista University•Englewood, CO

16h•Hybrid

About The Position

Rocky Vista University is hiring a full-time Administrative Assistant to provide administrative support to the Office of Student Affairs in Englewood, Colorado. The role supports Student Affairs staff with scheduling, reception, routine paperwork, budget tracking, meeting and event coordination, records, supplies, and projects. The position primarily works in an in-office environment, with hybrid flexibility for eligible positions. The successful applicant will have strong organizational and communication skills, computer and data-entry proficiency, attention to detail when handling confidential material, and the ability to multitask, meet deadlines, solve problems, and work effectively on a team. A high school diploma or equivalent and at least two years of clerical or office experience are required. A bachelor's degree, academic-environment experience, and experience supporting student affairs are preferred. The listed salary is $20.00–$22.75 per hour. RVU offers health, dental, and vision insurance; accrued vacation and sick days; personal days; paid holidays; and a 401(k) match. Final applicants must pass a background check and drug screening.

Requirements

High school diploma or equivalent.
At least two years of previous clerical or office experience.
Outstanding organizational and communication skills.
Intermediate or higher data-entry and computer skills, including Windows, Microsoft Word, Excel, PowerPoint, and Outlook.
Proficiency with web-based programs such as Google Sheets, Docs, and Presentations.
Typing speed of 60 words per minute.
Ability to handle highly confidential material with attention to detail.
Ability to multitask and solve problems innovatively.
Ability to work effectively in a team-based environment.
Effective time-management skills and ability to meet deadlines.
Ability to communicate orally and in writing in English, cooperate with colleagues and supervisors, and perform the stated physical and equipment-related requirements.

Nice To Haves

Bachelor's degree from an accredited institution.
Professional background in an academic environment.
Experience organizing or supporting student affairs.

Responsibilities

Schedule appointments for Student Affairs staff, including the Associate Dean, Mental Health Director, Director of Student Life, Educational Learning Specialist, and Career and Professional Development Counselors.
Serve as the front-counter receptionist by responding to student queries, answering phones, and monitoring the Student Affairs email address.
Process routine paperwork, including event forms, purchasing requisitions, reimbursement requests, and travel authorizations.
Serve on the Navigate team and help provide Navigate support.
Assist the Associate Dean with tracking budget expenses and reconciling them against the overall budget.
Assist team members with projects, tasks, and events.
Schedule meetings and events for the Office of Student Affairs.
Take minutes at meetings scheduled by the Office of Student Affairs and document them in Navigate.
Provide administrative assistance with ordering supplies and updating the Student Affairs bulletin board and TV monitor.
Assist the Director of Student Life with special events.
Perform other duties as assigned by the supervisor or designee.
Provide cross-coverage for administrative tasks for the Office of Student Affairs.