General Affairs Supervisor

HMM America•Irving, TX

About The Position

The General Affairs Supervisor ensures the smooth, efficient, and professional operation of HMM’s U.S. headquarters and remote offices. The role oversees facilities management, workplace services, and administrative processes to create a productive, safe, and well-organized work environment that supports employees and business objectives. It combines office management, facilities coordination, and operational administration, with responsibility for multiple priorities across locations. The position develops and improves administrative processes, manages budgets and procurement, and oversees building, vendor, and service-provider relationships across nine North America locations. It also plans office moves and space optimization, supports employee experience and workplace initiatives, and ensures workplace safety, emergency preparedness, and appropriate incident handling. Travel up to 15% may be required. HMM describes its work as part of a global shipping and logistics business committed to sustainability, innovation, and operational excellence.

Requirements

Bachelor’s degree in Business Administration, Operations Management, or a related field, or equivalent experience.
At least 5 years of experience in office management, workplace operations, or facilities management.
Operational efficiency and process-improvement skills.
Vendor negotiation and relationship-management skills.
Budgeting and financial-oversight skills.
Problem-solving and decision-making skills.
Ability to multitask and prioritize in a dynamic environment.
Strong attention to detail and follow-through.

Responsibilities

Develop, implement, and improve administrative processes and systems for the U.S. headquarters, customer support center, and remote sales offices.
Manage office budgets, track expenses, and optimize operational costs.
Oversee procurement of office supplies, equipment, and services.
Source, negotiate, and manage contracts with building management, external vendors, and service providers across all nine North America locations.
Plan and execute office moves, expansions, and space optimization initiatives.
Maintain workplace standards and ensure a clean, safe, and functional environment.
Create a positive and engaging workplace environment that enhances employee productivity.
Lead workplace initiatives, events, and programs that support company culture.
Address employee requests and concerns related to the workplace.
Ensure adherence to workplace safety standards and emergency preparedness plans.
Manage incident reporting and resolution related to facilities or administration.
Support audits and compliance reviews as needed.
Perform other duties as assigned.

Benefits

Competitive compensation.
Health benefits, including highly subsidized individual and family medical, dental, and vision insurance coverage.
Performance bonuses.
401(k) with employer matching contributions.
Employee discount programs.
Generous vacation and floating holidays.
Paid holidays.
Up to 10 vacation days and six sick days in the first year.
Term life and disability insurance.
Career development opportunities, including mentorship, cross-department training, and career advancement opportunities.