Administrative Assistant - Academic Affairs
About The Position
Under general supervision of the Vice President for Academic Affairs, the Administrative Assistant provides administrative support on matters relating to the institution’s academic programs. The position provides clerical liaison support to the off-site as needed and direct administrative support for Academic Affairs. It also supports students, oversees office student assistants, maintains compliance documentation, and assists with college committees, events, catalog updates, and curriculum displays. The position provides secondary support to the President’s Office when needed.
Requirements
- High school diploma and work experience directly related to the area of employment; a bachelor’s degree may be substituted for the related work experience.
- Valid driver’s license.
- Ability to move up to 25 lbs.
Responsibilities
- Perform clerical duties needed for the effective and efficient operation of the office.
- Receive telephone calls and visitors, screen and refer them to appropriate personnel, and coordinate the Vice President for Academic Affairs’ daily work by scheduling appointments and arranging meetings.
- Maintain office files.
- Receive and disseminate correspondence, prepare responses to routine inquiries, and gather information for responses to internal and external stakeholders.
- Establish agendas and record minutes for office-related meetings, including Academic Affairs Leadership Team and area commission subcommittee meetings.
- Develop and implement administrative procedures and systems to enhance the function of the Academic Affairs division.
- Provide direct administrative support for Academic Affairs.
- Oversee student assistants employed by the office.
- Assist students with specific problems and advise them on institutional policies and procedures.
- Assemble data and draft reports.
- Develop, monitor, and update the college’s Substantive Change compliance reports and serve as repository for related SACSCOC reports and documents.
- Lead planning for divisional events and activities, including assisting with institutional events.
- Serve as official recorder for the Curriculum and Instruction (CIC) and Space Utilization committees.
- Assist with assessing, monitoring, and updating the college catalog and curriculum display.
- Provide secondary support to the President’s Office when needed.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
