General Admin

Markstone Landscaping•Burlington, VT

3d•Onsite

About The Position

Markstone Landscaping is seeking a highly organized and proactive full-time General Admin to support project management activities and provide administrative support for smooth operations. The role supports multiple managers and teams, requiring effective communication, flexibility, teamwork, and the ability to adapt to changing priorities in a fast-paced environment. The position is in person in Burlington, Ontario.

Requirements

High school diploma or equivalent.
Administrative support experience, with hands-on experience using CRM systems.
Two years of administrative experience required.
Own a vehicle required.
Proficiency in Microsoft or Google Suite, including Word, Excel, PowerPoint, and Outlook, and CRM software.
Excellent organizational skills and strong attention to detail.
Effective written and verbal communication skills.
Ability to handle sensitive information discreetly and confidentially.
Strong time-management skills and ability to prioritize tasks effectively.
Flexibility and a collaborative approach to working with multiple managers and teams.

Responsibilities

Provide administrative support to managers, departments, or teams, including managing schedules, organizing files, and preparing reports.
Manage email correspondence and provide timely, professional responses.
Complete and process forms, reports, and other paperwork.
Use CRM systems to manage client information, track interactions, and generate reports.
Screen and onboard new employees.
Serve as a point of contact for stakeholders, responding to inquiries and providing information.
Adapt support across multiple managers or teams as priorities and tasks change.
Collaborate with colleagues and administrative staff to support office operations and cross-functional projects.
Assist project managers with planning, scheduling, and coordinating project activities.
Maintain project documentation, reports, and tracking systems.
Track project milestones and deliverables and update stakeholders.
Communicate with internal teams, clients, and vendors to support project alignment.
Support budgeting, invoice tracking, and expense reporting.
Perform general administrative duties such as filing, data entry, and ordering office supplies.