Fundraising Coordinator

Inquirer•Philadelphia, PA

About The Position

The Fundraising Coordinator helps keep The Philadelphia Inquirer's fundraising program organized and on track to meet its goals. The role combines campaign support, donor stewardship, and events. Working with the Vice President, Development; Marketing, Finance, and Analytics colleagues; and external partners at The Lenfest Institute, the coordinator serves as the main internal point of contact for fundraising campaign deliverables and timelines. The coordinator manages campaign calendars and deadlines, tracks progress toward revenue, donor, and retention goals, and prepares reports. The role also supports grant reporting and proposals, maintains accurate donor and gift records, and helps develop stewardship communications and programs. Event work includes supporting newsroom briefings and larger gatherings, coordinating logistics, and managing follow-up so attendees can become lasting supporters. This role supports the Inquirer's efforts to build lasting support for local journalism and strengthen a public service. The organization is locally owned and headquartered in Philadelphia and describes itself as the region's media brand of record and Pennsylvania's largest news media organization.

Requirements

At least 2–4 years of experience in nonprofit fundraising, nonprofit development, events, marketing, or a related field.
Ability to work with data, including pulling, cleaning, and analyzing fundraising data to identify trends and develop clear recommendations.
Experience helping maintain dashboards and reports tracking revenue, donor-count, and retention goals.
Close attention to detail and accuracy in managing donor records, gift tracking, pledges, and acknowledgments.
Strong project management skills, including building calendars, setting deadlines, and keeping multiple campaigns and events on schedule.
Proficiency in Excel or Google Sheets.
Ability to work independently and collaborate with Marketing, Finance, and Analytics teams as the main point of contact for campaign deliverables.
Strong interpersonal skills and the ability to engage and inspire diverse stakeholders.
Strong organizational and follow-up skills to support a positive experience for internal and external partners.
Deep commitment to supporting high-quality investigative journalism that serves the public interest and makes a lasting impact on communities.

Nice To Haves

Familiarity with nonprofit fundraising, including direct mail, email, giving days, stewardship, and moves management.
Experience with CRM systems such as Salesforce or similar systems.
Experience with email marketing platforms such as SailThru.
Understanding of the nonprofit media landscape.

Responsibilities

Coordinate multichannel annual campaigns, including direct mail, email, social media, and a giving day; manage timelines, audience lists, and gift tracking.
Build and manage the annual campaign calendar, set internal deadlines, and keep copy, design, data, and finance teams on schedule.
Track campaign progress against revenue, donor-count, and retention goals, and prepare regular progress reports.
Maintain dashboards and moves-management tracking and help produce regular reports for leadership.
Track grant deliverables, deadlines, and outcomes; gather data and stories for reports; draft and assemble grant reports; and help prepare proposals and cases for support.
Maintain calendars of funder deadlines and reporting requirements.
Serve as the main point of contact for internal partners on campaigns and new initiatives supporting the High Impact Journalism Fund.
Support donor stewardship communications, including special communications, impact reports, newsletters, and leadership briefings.
Help execute stewardship plans for major donors and foundations, including impact updates and personal touchpoints.
Track pledges, payment schedules, and donor recognition, coordinating with Finance on gift records.
Maintain accurate donor database records and help pull reports for the team.
Coordinate timely gift acknowledgments, thank-you letters, and tax receipts with Finance and The Lenfest Institute.
Support donor events, including newsroom briefings and larger gatherings.
Coordinate with the event team on invitations, guest lists, RSVPs, vendors, logistics, and invoices.
Prepare briefing materials for leadership attending events and coordinate timely post-event thank-yous and database updates.
Contribute to an inclusive and positive work environment.