Full Charge Bookkeeper

Blue United Sourcing•New York, NY

9h•Hybrid

About The Position

Blue United Sourcing is partnering with an established technology services company in Midtown Manhattan to hire a Full Charge Bookkeeper. This is the company's sole bookkeeping role and reports directly to the CEO. The role manages day-to-day accounting for two companies, from transactions and accounts payable and receivable through monthly, quarterly, and annual closings and multi-state sales tax filings. It also includes occasional office administration, such as tracking PTO and serving as the point of contact for building management. The schedule is Monday through Friday, 9:00 AM–6:00 PM. The position is hybrid: onsite Monday through Friday during the initial training period (described as two to three weeks in the qualifications and the first month in the overview), followed by a minimum of two office days per week, including a monthly all-staff meeting on the last Friday of each month. The role is full-time W-2 and direct hire, with an annual salary range of $70,000–$75,000. The successful candidate is expected to communicate proactively by asking clarifying questions, confirming deadlines, flagging issues early, and learning established processes before proposing improvements. Candidates must pass a background check, sign a non-disclosure agreement, be at least 18 years old, and be legally authorized to work in the United States without current or future employment visa sponsorship.

Requirements

At least 4 years of full charge bookkeeping experience, with stable tenure in prior roles.
Hands-on experience with QuickBooks Online; candidates must complete a short QuickBooks skills assessment.
Experience with general ledger functions, accounts payable, accounts receivable, account reconciliation, and month-end close.
Solid knowledge of accounting procedures, including Generally Accepted Accounting Principles (GAAP).
Bachelor's degree in Accounting, Finance, or a related field, or equivalent work experience.
Strong attention to detail and analytical skills, including the ability to spot numerical errors.
Proactive, clear communication skills, including comfort asking questions, confirming priorities, and raising issues early.
Ability to work in the Midtown office daily during the 2–3 week training period, then at least 1–2 days per week.
Ability to pass a background check and sign a non-disclosure agreement.
Must be at least 18 years of age.
Must be legally authorized to work in the United States without requiring employment visa sponsorship now or in the future.

Nice To Haves

QuickBooks certification, such as QuickBooks Certified ProAdvisor.
Experience keeping books for multiple entities, including intercompany transactions.
Experience with multi-state sales tax filings and resale certificates.
Experience with light office management or HR administration, such as PTO tracking.
Experience in a small business reporting directly to an owner or executive.

Responsibilities

Manage day-to-day accounting transactions for two companies in QuickBooks Online.
Handle monthly, quarterly, and annual closings.
Reconcile bank statements and accounts.
Enter accounts payable invoices, categorize charges, and make timely payments.
Manage accounts receivable, including following up with clients on outstanding payments.
Invoice clients for hardware and software purchases, track shipments, and process FedEx invoicing.
Process intercompany transactions, deposits, checks, and employee expense reimbursements.
Process locality-required employee payments.
Compute, file, and remit sales tax and other financial obligations for New York, New Jersey, and California, including managing resale certificates.
Prepare QuickBooks Online backup reports twice a month.
Occasionally assist with office administration, including tracking PTO and serving as a point of contact for building management.