FSQA Documentation Specialist

Kinder's • Walnut Creek, CA

13d • Hybrid

About The Position

Kinder’s is seeking a detail-oriented Documentation Specialist to manage internal and partner documentation and ensure critical records are maintained, updated, organized, and accessible to cross-functional teams. The role focuses on creating, gathering, organizing, coordinating, and maintaining Kinder’s specifications in its database, including specifications for finished goods produced across multiple co-manufacturing locations. The specialist ensures specifications accurately reflect approved formulations, processes, and labeling content, and that key supplier and co-manufacturer facility information remains current.

The position manages specification lifecycle activities such as change control, version management, approvals, and archival. It coordinates documentation priorities with project management, packaging, and product development teams, builds strong relationships with suppliers and manufacturers, and supports the Quality Assurance team across a broad range of functions. The role is based in Kinder’s Walnut Creek, California office, with flexibility to work outside the office when needed.

Kinder’s describes itself as a privately held, founder-led, high-growth food company. Its culture is entrepreneurial, collaborative, and fast-paced, with an emphasis on taking smart risks, adapting to ambiguity, and making a meaningful impact. The expected starting base salary is $105,000–$115,000 per year. Benefits may include paid time off, 401(k), bonus or incentive eligibility, equity grants, competitive health benefits, parental leave, and other family-friendly benefits; availability depends on eligibility.

Requirements

• At least 2–4 years in a Quality Assurance or documentation role within the CPG industry is preferred but not required.
• Strong computer skills and confidence working with databases for organization.
• Experience with electronic QMS platforms.
• Very strong organizational skills and a disciplined approach to database and documentation management.
• Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
• Ability to work independently with minimal oversight, solve problems, and manage multiple priorities simultaneously.
• Excellent attention to detail and ability to manage multiple projects and tasks.
• Effective communication and teamwork skills.
• Ability to adapt to changing priorities and a high-tempo, dynamic environment.
• Strong interpersonal skills and a positive attitude.

Nice To Haves

• Bachelor’s degree in business, Computer Science, Food Science, or a related field; on-the-job database management experience is also highly valued.
• Experience with TraceGains.
• Understanding of food safety regulations and standards, including FSMA, HACCP, and GFSI.
• Experience in a Quality Assurance or documentation role within the CPG industry.

Responsibilities

• Create, gather, organize, coordinate, and maintain Kinder’s specifications in its database.
• Create, maintain, revise, and control finished-goods specifications across multiple co-manufacturing locations.
• Ensure specifications accurately reflect approved formulations, processes, and labeling content.
• Maintain current supplier and co-manufacturer facility information.
• Manage specification lifecycle activities, including change control, version management, approvals, and archival.
• Coordinate documentation priorities with project management, packaging, and product development teams.
• Develop and maintain strong relationships with suppliers and manufacturers.
• Support the Quality Assurance team in a broad range of functions.

Benefits

• Paid time off
• 401(k)
• Bonus or incentive eligibility
• Equity grants
• Competitive health benefits
• Parental leave
• Other family-friendly benefits
• Flexibility to work outside the office when needed

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed