Documentation Specialist

JBW Federal • Baltimore, MD

22h • $25 - $30

About The Position

JBW Federal, a subsidiary of the Kanaka Foundation, is hiring a Documentation Specialist. The position provides ongoing and systematic uploading of personnel files into an agency application, copying files onto compact discs for reviews, and requesting prior service records from the National Personnel Records Center. During peak processing periods, work may extend into evening shifts or weekends.

The role involves handling case folders and documents through preparation, copying, scanning, review, organization, and filing. The specialist assesses document content and classification, identifies duplicates, and prepares records for inclusion in official files.

Requirements

• Two years of records management experience.
• One year of data entry experience.
• High school diploma.
• Advanced knowledge of Microsoft Office programs.
• Strong customer service skills.
• Detailed knowledge of duties and responsibilities related to federal human resources, service records from the National Archives, and other agencies.
• Experience managing and overseeing records management, assessments, analysis, and inventory.

Responsibilities

• Retrieve cases and folders containing multiple documents and pages, ensuring each page has no more than two images.
• Remove staples from documents.
• Photocopy documents and adjust settings to ensure copies are legible.
• Repair documents so they can be properly scanned.
• Analyze document contents and determine whether documents are appropriate for the official record.
• Distinguish between administrative, performance, legal, and policy documents.
• Identify and mark duplicate copies of documents.
• Re-staple documents.
• Fasten documents in folders.
• Re-file documents and/or folders.
• Upload personnel files into the agency application.
• Copy files onto compact discs for reviews.
• Request prior service records from the National Personnel Records Center.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Pet insurance
• Annual membership to Costco or Sam's
• 401K
• Comprehensive benefits package

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED