Front Office Assistant

Sparkbit 360•Cincinnati, OH

36d•Onsite

About The Position

At Sparkbit 360, we believe that every brand has a story worth sharing, a message that can inspire, and a vision that deserves to be seen. As a full-service marketing and public relations agency, were dedicated to helping businesses like yours thrive in an ever-evolving world. Position Overview: We are seeking a highly organized and personable Front Office Assistant to join our dynamic team. In this role, you will be the first point of contact for our visitors and clients, ensuring a warm and professional welcome. The ideal candidate will possess excellent communication skills, a friendly demeanor, and the ability to manage multiple tasks efficiently in a fast-paced environment.

Requirements

High school diploma or equivalent; additional certification in office administration is a plus
Proven experience in a front office or administrative assistant role
Excellent verbal and written communication skills
Strong organizational and multitasking abilities
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Ability to handle confidential information with discretion

Responsibilities

Greet and assist visitors entering the office in a professional and courteous manner
Answer, screen, and forward incoming phone calls promptly and efficiently
Manage and schedule appointments and meetings using office calendar systems
Maintain and update visitor logs and office directories
Handle incoming mail and deliveries, distributing them to appropriate personnel
Provide general administrative support including data entry, filing, and document preparation
Coordinate with various departments to ensure seamless office operations and communication