Front Desk/Mailroom - Student Assistant

Miami University Alumni Association • Oxford, AL

2d

About The Position

University Advancement seeks a versatile Student Assistant to handle front-desk operations, divisional mailroom logistics, and database support. The role serves as the primary point of contact for guests, manages incoming and outgoing mail, conducts campus mail runs, and maintains constituent records. The assistant also supports staff with special projects and other tasks as assigned.

Work assignments are completed under close supervision and follow established procedures and well-defined policies. The position is available during Winter Break, J-Term, and/or Spring Semester; candidates do not need to be available for every term. The role requires a valid U.S. driver's license and passing a HireRight DMV background check.

Requirements

• Valid U.S. driver's license.
• Must pass a HireRight DMV background check.
• Dependable and punctual, with a strong work ethic and reliable attendance.
• Communicate promptly and clearly, and follow up on assigned tasks in a timely manner.
• Pay close attention to detail and maintain data privacy and confidentiality.
• Proficiency in Microsoft Office or comparable Google programs, with the ability to learn new software.
• Strong organizational skills and the ability to prioritize tasks and consistently meet deadlines.

Nice To Haves

• Resume/CV and cover letter are preferred, but not required.

Responsibilities

• Serve as the primary point of contact for University Advancement and welcome donors, alumni, and guests.
• Provide administrative support for the division's daily operations.
• Receive, sort, and deliver incoming mail and packages to divisional units.
• Assemble and prepare outgoing divisional mailings accurately and on schedule.
• Perform regular campus mail runs.
• Update constituent addresses, phone numbers, and email addresses in the Advancement database for the Gifts and Records team.
• Perform additional tasks as assigned to support divisional goals.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed