Front Desk Agent

Crestline Hotels and Resorts•Seattle, WA

23d

About The Position

The Front Desk Agent assists guests with check-in and check-out, answers and processes incoming phone calls, and handles special requests for services or information in accordance with standard policies and procedures. The role is responsible for guest satisfaction and positive guest relations, maintaining knowledge of hotel services, rates, promotions, occupancy, arrivals and departures, and scheduled group activities. It also manages guest account and payment processes, communications, room-status discrepancies, and front-desk records. Potential career paths include Front Desk Supervisor, Front Desk Manager, Front Office Manager, Operations Manager, Assistant General Manager, General Manager, and Area Vice President of Operations.

Requirements

High school diploma or General Education Degree (GED).
One year of previous experience in a similar hotel position.
Basic computer skills.

Responsibilities

Resolve guest complaints and ensure guest satisfaction.
Anticipate guest needs, respond promptly, and acknowledge guests regardless of workload or time of day.
Maintain positive guest relations at all times.
Maintain current knowledge of hotel features and services and their operating hours; room rates, special packages and promotions; daily room count and expected arrivals and departures; and scheduled daily group activities.
Obtain the assigned bank, verify the accuracy of contracted monies, and keep the bank secure.
Answer department telephone calls within three rings using the correct greeting and telephone etiquette.
Process guest check-ins and verify registration card information with guests.
Obtain and enter supporting information for guest credit or payment methods, and collect cash when designated.
Direct the Bell Person to escort guests and transport luggage to rooms.
Handle overbooked and walk-in guests.
Accept and record wake-up call requests.
Monitor, send, and distribute guest faxes.
Communicate pertinent guest information, including special requests and amenity delivery, to designated departments or personnel.
Resolve discrepancies on the room status report with Housekeeping.
Match the bucket check to the in-house guest ledger report and report discrepancies to the Manager.
Process guest check-outs.
Process adjustment vouchers, paid-outs, correction vouchers, and miscellaneous charges.