Front Desk Administrator

Suite Living Senior Care•White Bear Lake, MN

7d•Onsite

About The Position

We are seeking a highly organized and professional Front Desk Administrator to support our corporate office operations. This role serves as the first point of contact for visitors, vendors, and employees while also providing administrative support across departments. The ideal candidate is detail-oriented, dependable, and able to manage multiple priorities in a fast-paced office environment. This position is essential to maintaining a smooth and efficient workplace.

Requirements

1–3 years of experience in an administrative, receptionist, or office support role
High school diploma required
Proficiency in Microsoft Office (Outlook, Word, Excel)
Strong organizational and time management skills with the ability to multitask
Professional communication skills, both written and verbal
Reliable, detail-oriented, and able to work independently

Nice To Haves

associate or bachelor's degree preferred
Experience working in a corporate or multi-site organization is a plus

Responsibilities

Serve as the first point of contact for the corporate office, greeting visitors and directing them appropriately
Answer and manage incoming phone calls, routing inquiries to the correct departments
Maintain conference room schedules and coordinate meeting logistics
Prepare and organize meeting spaces, including materials and supplies
Sort, distribute, and manage incoming and outgoing mail and deliveries
Provide administrative support to various departments as needed
Assist with onboarding materials, including assembling new hire packets and employee badges
Prepare and organize corporate materials such as marketing packets and internal documents
Order and maintain office supplies and coordinate vendor orders (e.g., business cards, office materials)
Support general office organization and ensure a clean, professional front office environment