OMC Front Desk Administrator

Brookhaven National Laboratory•Ridge, NY

2d•Onsite

About The Position

Brookhaven National Laboratory (BNL) delivers discovery science and transformative technology to power and secure the nation’s future. Brookhaven Lab is a multidisciplinary laboratory with seven Nobel Prize-winning discoveries, 37 R&D 100 Awards, and more than 70 years of pioneering research. The Lab is primarily supported by the U.S. Department of Energy’s (DOE) Office of Science. Brookhaven Science Associates (BSA) operates and manages the Laboratory for DOE. BSA is a partnership between Battelle and The Research Foundation for the State University of New York on behalf of Stony Brook University. BSA salutes our veterans and active military members with careers that leverage the skills and unique experience they gained while serving our country. Equal Opportunity/Affirmative Action Employer Guided by our core values of integrity, responsibility, innovation, respect, and teamwork, Brookhaven Science Associates is an Equal Employment Opportunity Employer-Vets/Disabled. We are committed to fostering a respectful and collaborative environment that fuels scientific discovery. We consider all qualified applicants without regard to any characteristic protected by law. All qualified individuals are encouraged to apply. We ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. VEVRAA Federal Contractor BSA employees are subject to restrictions related to participation in Foreign Government Talent Recruitment Programs, as defined and detailed in United States Department of Energy Order 486.1A. You will be asked to disclose any such participation at the time of hire for review by Brookhaven. The full text of the Order may be found at: https://www.directives.doe.gov/directives-documents/400-series/0486.1-BOrder-a/@@images/file Welcome. If you are looking for your next career move—to a place where your skills and strengths contribute to groundbreaking discovery and innovation—Brookhaven National Laboratory may be where you belong. Here you can explore open positions and apply to the ones that suit you, your skills, and strengths. You can also keep track of your progress in the selection process and new postings that might interest you. Thanks for your interest in joining the Brookhaven Lab team. At Brookhaven Lab, everyone has a role in discovery science and transformative technology that's helping power and secure the nation’s future. We are home to world-class scientists, engineers, technicians, and other professionals as well as unique facilities that attract thousands of researchers annually from across the country and around the globe. Our track record includes seven Nobel Prize-winning discoveries, 37 R&D 100 Awards (the "Oscars of Innovation"), and countless other advances.

Requirements

Extensive knowledge of medical surveillance requirements in conjunction with job title requirements.
Associate’s degree in business, Human Resources or related field or equivalent experience, generally on the basis of 2:1 (experience: college years).
Previous work experience, (such as internships and summer employment), in a hospital or clinical setting.
Strong computer skills in Microsoft Office Suite.
Demonstrates competency in all areas of Medical Records, especially in the areas of medical record completion and analysis.
Ability to interact with individuals from diverse levels and provide excellent service; excellent communication (oral and written), interpersonal, organization and customer service skills.
Strong attention to detail.
Ability to consult with professionals at all levels within the Laboratory.
Must be discrete and able to maintain confidentiality of employees’ personal information and/or work assignments.

Nice To Haves

Knowledge of Medical Terminology and Anatomy.
Experience in an ambulatory setting with primary responsibility for maintaining document requirements.
Previous experience with electronic health records preferred.
Bachelors’ Degree

Responsibilities

Directly schedule physical exams for specific BNL departments.
Ensure all mandatory exams are scheduled prior to expiration.
Prep charts for next day appointments and schedule appointments.
Run reports, scan documents, and filing of medical information.
Answer phone calls, greet office visitors, and keep track of appointments and waiting time for visitors.
Categorize appointment needs based on information provided by the employee.
Interpret employee training needs by access to BNL’s internal training and qualifications system.
Quality assurance checks: ensure medical information is complete and certify current employee medical information such as job assessment forms are up to date.
Schedule appointments with outside vendors for preplacement physicals.