Front Desk Administrative Assistant

Aston Carter • Martinsburg, WV

2d • $20 - $25 • Onsite

About The Position

Aston Carter is seeking a Front Desk Administrative Assistant for a Contract to Hire position in Martinsburg, WV. This role is crucial for providing a high level of professionalism as the first point of contact for clients and visitors. The ideal candidate will manage various administrative tasks to ensure the smooth operation of the office and support project administration.

Requirements

• 1-2 years front desk and administrative experience
• Customer service (first point of contact so need high level of professionalism)
• Microsoft Office Suite
• Office Management Experience (ordering supplies, scheduling, coordination)
• Basic Invoice experience
• Strong communication and organizational skills
• Proficiency with Microsoft Office
• Ability to multitask and work independently
• Professional demeanor and attention to detail

Nice To Haves

• Administrative or bookkeeping experience preferred

Responsibilities

• Answer and direct phone calls, greet visitors, and assist clients
• Manage mail, office supplies, filing systems, and scheduling
• Prepare correspondence, emails, invoices, and reports
• Support surveying and engineering project administration
• Coordinate client communications and agency submissions
• Assist with invoicing, accounts receivable, deposits, and bill payments

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed