Front Desk Administrative Assistant
BlueStone Properties Inc•London, ON
•CA$44,000 - CA$56,000•Onsite
About The Position
BlueStone Properties Inc. is seeking a full-time Front Desk Administrative Assistant to join their team at Head Office. This role is the first point of contact for visitors and callers, providing a warm and professional welcome. The position involves administrative support, managing parking and access cards, and assisting with various projects. BlueStone is an award-winning industry leader with a strong commitment to its people, properties, and community, and is a Certified Great Place to Work®.
Requirements
- 1 to 2 years of experience in similar administrative, reception or office support role
- Proficient with computer and multi-line phone systems
- Exceptional customer service and interpersonal skills
- Excellent verbal and written communication skills
- Intermediate knowledge and ability in Microsoft Office (Word, Outlook, Excel)
- Strong organization, time management, accuracy and follow through
- Demonstrated proficiency in word processing, data entry and spreadsheet creation
- Criminal background check will be required for the successful candidate (paid by BlueStone)
Responsibilities
- Provide a warm and professional welcome to visitors, contractors, tenants, and team members
- Answer, screen, and direct calls through a multi-line phone system
- Respond to general inquiries or connect people with the appropriate team member
- Sort and distribute incoming mail and assist with couriers, scanning, photocopying, faxing
- Maintain front desk flowers and ensure reception, boardroom, kitchenette, and lunch areas are tidy and stocked with refreshments and snacks
- Administer access cards for commercial properties, including issuing cards, updating users, maintaining records, and managing contractor access
- Support parking administration, including parking records, tenant files, waiting lists, distribution lists, invoices, receipts, correspondence, and follow-up on outstanding parking payments
- Maintain accurate logs and tracking spreadsheets related to parking, access cards, work orders, keys, and other property-related records
- Enter and update work orders using Yardi FM and provide backup work order entry support when needed
- Assist with purchase orders, chargeback invoices, maintenance coordination, daily security report reviews, and communication with operations team members or custodial staff
Benefits
- 3 Weeks Vacation
- Signing Bonus
- Group Retirement Savings Plan
- Health and dental benefits
- Paid Better Days off
- Free parking space downtown
- Employee initiatives, events, and appreciation
- Opportunity for training and professional development
- Applauz Employee Rewards and Recognition Platform
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
