Freelance In-Person Event Specialist - New York, NY, United States
About The Position
Visit.org is seeking an experienced, responsible, and driven Freelance Event Specialist based in New York, NY, to manage the on-site logistics of in-person events. The specialist will serve as Visit.org’s hands-on representative, ensuring events run smoothly and delivering a high-quality, welcoming experience for guests and partners. Visit.org coordinates event details, ships materials, and arranges staffing; the specialist handles day-of execution, setup, coordination, troubleshooting, and teardown. The role supports team-building, social-impact activities and events in partnership with corporate and nonprofit organizations. It is an on-location, per-event contract role for candidates already based in New York, NY. Schedule flexibility is needed, including availability for nights and weekends as required, and travel within the local region.
Requirements
- Be based in New York, NY; the role is open only to candidates already based there.
- Fluency in English and strong communication skills.
- Corporate event experience, including experience with complex, large-scale events and smaller executive-level events.
- Experience executing events to a high standard and improving event content and customer experience.
- Resourcefulness, composure under pressure, and a solutions-oriented approach to ambiguous situations.
- Ability to think quickly and problem-solve on the fly.
- Self-starter with strong organization and attention to detail.
- Enjoy building customer relationships and providing customer service.
- Experience with group facilitation and managing group dynamics.
- Availability for flexible hours, including nights and weekends as needed.
- Willingness to travel to various areas of the local region.
- Strong interpersonal and customer-service skills, especially in fast-paced situations.
- Ability to take on varied tasks and projects.
- Comfort interacting with large crowds.
- Ability to lift, slide, and carry up to 30 lbs and stand for extended periods.
Responsibilities
- Attend virtual planning meetings with corporate partners, nonprofit partners, Visit.org event hosts, and coordinators before events.
- Take ownership of on-site event execution, including setup, team alignment, troubleshooting, and ensuring a high-quality customer experience.
- Represent Visit.org and act as the event leader and problem-solver.
- Coordinate roles and responsibilities among the event host, nonprofit organization, venue, additional staff, and corporate partner.
- Manage event check-in and warmly welcome guests.
- Resolve issues such as missing supplies, late staff, and technology challenges, escalating issues to the Events Team when necessary.
- Send regular updates, photos, and videos to the Events Team during events.
- Break down events, help clean the site, and repackage and ship materials back to the distribution center.
- Pack supplies, attach shipping labels, and load boxes as needed.
Benefits
- Competitive hourly rate.
- Opportunity to do meaningful and impactful work.
- Opportunity to meet social impact-minded individuals.
- Opportunity to build experience for a resume.
- Potential for recurring freelance employment with Visit.org.
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What This Job Offers
Education Level
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