Freelance In-Person Event Specialist - Miami, FL

Visit.org•Miami, FL

4d•Onsite

About The Position

Visit.org is seeking an experienced, responsible, and driven Freelance Event Specialist based in Miami, Florida, to manage logistics for in-person events. The specialist serves as Visit.org’s onsite representative and helps deliver engaging, high-quality team-building and social-impact experiences in partnership with corporate clients, nonprofit organizations, venues, and event staff. Visit.org coordinates event details, ships materials, and arranges staffing; the specialist provides hands-on support at the event, from preparation and setup through teardown and return shipping. This is an on-location, per-event contract role, with work scheduled as needed. Candidates must already be based in Miami; relocation packages are not offered. Visit.org is a women-led Certified B Corporation that designs and delivers volunteering programs for global companies, working with vetted nonprofit partners in more than 100 countries and 40+ languages.

Requirements

Fluency in English and strong communication skills.
Already based in Miami, Florida.
Availability to work on a contract, per-event basis as needed, with flexible hours including nights and weekends.
Experience with complex, large-scale events and smaller executive-level events.
Demonstrated ability to execute events at a high level and continually improve content and customer experience.
Resourcefulness, composure under pressure, and a solutions-oriented approach to ambiguous situations.
Ability to think quickly and solve problems in real time.
Self-motivated, organized, and detail-oriented.
Ability to build customer relationships and provide customer service.
Experience with group facilitation and managing group dynamics.
Willingness to travel to areas of the local region.
Strong interpersonal and customer service skills, particularly in fast-paced situations.
Ability to take on varied tasks and projects.
Comfort interacting with large crowds.
Ability to lift, slide, and carry up to 30 pounds and stand for extended periods.

Responsibilities

Attend virtual planning meetings with the corporate partner, nonprofit partner, Visit.org event host, coordinators, and other parties.
Take responsibility for onsite event setup, team alignment, teardown, site cleanup, problem-solving, and customer experience.
Represent Visit.org and act as the event leader and problem solver.
Align roles and responsibilities among the event host, nonprofit organization, venue, additional staff, and corporate partner.
Manage event check-in and warmly welcome guests.
Resolve issues such as missing supplies, late staff, and technology challenges; escalate issues to the Events Team when needed.
Send consistent updates, photos, and videos to the Events Team throughout the event.
Break down events, help clean the site, repackage materials, and ship them back to the distribution center.
Pack supplies and apply shipping labels, including loading boxes.