Foundation Administrator
About The Position
The Foundation Administrator is responsible for the day-to-day operations of the Wildhorse Foundation, including coordinating grant proposals, preparing and facilitating Board meetings, completing annual reporting, and communicating with grantees. The role also supports community outreach and the Foundation’s public relations strategy. The administrator evaluates grant applications and recommends them to the Foundation Board; coordinates quarterly Board meeting materials and logistics; prepares the annual Governor report and facilitates the annual Foundation luncheon; tracks grants and grantee requests in the Foundation software; and ensures post-award reporting is completed. The position manages the Foundation budget and purchase requests, supports grantees and program staff, and works with the Public Relations Manager on media communications, press releases, presentations, and other public relations strategies. The role requires compliance with Foundation bylaws, regulatory requirements, and departmental policies, along with timely communication, prioritization, and follow-through.
Requirements
- Two years of experience in marketing, public relations, or nonprofit work, or a combination of these.
- Computer literacy, including word processing, spreadsheets, internet, and email systems.
- Public speaking experience.
- High school diploma or GED, or ten years of experience.
- Effective verbal communication and interpersonal skills, including the ability to provide instruction and respond to questions.
- Self-directed work style and strong attention to detail.
- Ability to sit for long periods at a computer station and perform repetitive wrist, hand, and finger motions.
- Excellent personal appearance and hygiene habits.
- Ability to obtain a High Security Gaming License clearance.
- Must be at least 21 years of age.
Responsibilities
- Provide professional, prompt, efficient, and friendly service to internal and external guests.
- Evaluate incoming grant applications and make recommendations to the Wildhorse Foundation Board.
- Prepare quarterly Board meetings, including agendas, packets, room arrangements, food and beverage planning, and minutes.
- Prepare the annual Governor report and facilitate the annual Foundation luncheon.
- Work independently and as part of the marketing team.
- Manage Foundation budgets and purchase requests.
- Complete post-award duties in a timely manner, including reports to CTUIR Finance.
- Track grants and grantee requests in the Foundation software (Gifts).
- Understand and comply with Foundation bylaws.
- Work with the Public Relations Manager to develop and execute public relations strategies, including media communications, press releases, and presentations to organizations.
- Maintain timely follow-through and communications on Foundation and Marketing timelines.
- Comply with regulatory laws, policies, procedures, and safety codes.
- Keep the Public Relations Manager informed about operations and immediately report unusual situations.
- Support active and potential grantees and program staff in fielding and researching requests.
- Prioritize and manage multiple tasks and time effectively to support various functions.
- Promote a clean, safe, and healthy work environment and promptly report concerns to the manager.
- Perform other related duties as needed or directed.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
