Foundation Administrative Coordinator

Treasure Coast Hospice•Stuart, FL

1d•Onsite

About The Position

The Foundation Administrative Coordinator plays a vital role in supporting the philanthropic mission of Treasure Coast Hospice by providing administrative excellence, donor stewardship, and operational support for fundraising initiatives. This position serves as a key point of contact for donors, volunteers, and community partners while ensuring the efficient day-to-day functioning of the Foundation office. This role combines strong organizational skills with compassionate relationship-building to enhance donor experiences, maintain accurate records, support fundraising events, and help advance the mission of Treasure Coast Hospice.

Requirements

Proficiency in Raiser’s Edge is required.
Exceptional written and verbal communication skills.
Strong attention to detail, organizational ability, and capacity to manage multiple priorities.
Demonstrated professionalism, discretion, and compassion when working with donors and hospice-related missions.
Attendance is a condition of employment.

Nice To Haves

Associate or bachelor’s degree preferred.
Two-three years of administrative, customer service, donor relations, or nonprofit support experience preferred.
Strong proficiency in Microsoft Office Suite and donor database/CRM systems
Familiarity with special events is a plus.

Responsibilities

Provide comprehensive administrative support to the Foundation leadership team, including scheduling meetings, managing calendars, preparing correspondence, and maintaining files.
Coordinate office operations, supplies, invoices, gift processing, and general departmental logistics.
Prepare reports, meeting materials, presentations, fund reporting, and board support documents.
Maintain confidentiality of donor and organizational information.
Manage departmental records, filing systems, and internal processes.
Generate reports for campaigns, donor activity, event participation, and fundraising performance.
Serve as a welcoming first point of contact for donors, families, and volunteers.
Answer phone inquiries.
Oversee the organization’s brick and memorial tile programs.
Support department systems, records, and data management to ensure accurate information and efficient operations.
Assist with outreach, engagement, and relationship-support activities that advance departmental goals and organizational initiatives.
Assist with fundraising events, campaigns, sponsorship fulfillment, auctions, and donor engagement activities.
Coordinate event logistics such as invitations, RSVPs, auction packages, volunteer coordination, and follow-up communications.
Support annual giving, major gifts, memorial giving, and special campaigns through administrative coordination.
Help manage event timelines, supply inventories, and post-event reporting.