Food & Wellness Coordinator

DC BILINGUAL PUBLIC CHARTER SC•Washington, DC

14d•$50,614 - $75,921•Onsite

About The Position

The Food & Wellness Coordinator works within the Department of Food & Wellness to support administration and day-to-day operations of DC Bilingual’s School Nutrition Programs and Food & Wellness programming. In partnership with the School Nutrition Manager, the coordinator strengthens administrative capacity by managing program documentation, compliance, meal service records, purchasing and tracking, communication, and related operational responsibilities. The role supports School Nutrition Program compliance and administration; meal counts, Point of Service procedures, and Production Records in Heartland Mosaic; ordering, inventory, procurement, and financial tracking; field trip meal coordination; departmental communication and records; Local Wellness Policy Committee activities; and professional development and school-wide programming. The position is based in person at the school and may involve shared offices, the kitchen and Bistro, classrooms, hallways, and other school spaces. All DC Bilingual staff are expected to uphold the DC Bilingual Leading and Learning Framework, Employee Handbook, Standards of Conduct, and 7 Agreements; participate in school-wide professional learning and Justice, Equity, and Inclusion training; and contribute to a collaborative school community. Other duties may be assigned consistent with the purpose of the position.

Requirements

Bilingual proficiency in Spanish and English.
Proficiency with Microsoft Office, Excel, and Google Workspace, and ability to learn school nutrition software and systems.
Strong organizational, communication, follow-through, and recordkeeping skills.
Ability to manage multiple responsibilities, deadlines, and compliance documentation accurately.
Ability to communicate effectively with colleagues, families, community members, vendors, and school staff.

Nice To Haves

Associate degree or bachelor's degree preferred.
Experience working with children, families, or staff in a school or community-based organization.

Responsibilities

Complete and maintain School Nutrition Program applications, documentation, records, and submissions, including the annual NSLP/SSO application and supporting files.
Support accurate meal count systems and required meal service documentation in accordance with program requirements.
Complete the annual FARM application verification process, including household selection, follow-up, eligibility documentation, and required records.
Coordinate SUN Bucks administrative responsibilities, including reviewing student information, supporting family outreach and updates, maintaining documentation, and completing required submissions.
Gather, organize, review, and upload documentation for Administrative Reviews, and support follow-up and corrective-action documentation.
Support meal program claims, eligibility, reporting, reconciliation, and other OSSE compliance responsibilities with the School Nutrition Manager and Data staff.
Maintain current, organized compliance records for monitoring, audits, and Administrative Reviews.
Support and maintain daily meal count and Point of Service procedures and related records in Heartland Mosaic.
Complete and maintain Production Records for breakfast, lunch, snacks, field trips, and other applicable meal services, including planned, served, and leftover quantities.
Review meal counts and supporting records for accuracy and help reconcile documentation used for reporting and claims.
Record field trips and other special meal service counts in Mosaic and support additional Mosaic reports and administrative functions as assigned.
Coordinate routine food and supply orders and follow up with vendors to ensure orders arrive accurately and on time.
Communicate with vendors about missing, incorrect, damaged, or delayed products and follow up on credits or corrections.
Support inventory and ordering systems with the School Nutrition Manager and kitchen team.
Review invoices and maintain purchasing and supporting documentation.
Monitor delinquent student meal accounts, follow up with families regarding balances, and coordinate payment plans through completion.
Maintain Buy American/non-domestic product documentation and tracking.
Support procurement documentation, vendor records, contracts, renewals, and purchasing requirements.
Track designated Food & Wellness program and grant expenditures, including FFVP, FFAVORS/DoD Fresh, HIVE snacks, and other assigned funds, and maintain related invoices and documentation.
Support quarterly local purchasing and other required purchasing reports.
Coordinate field trip meals by collecting parent permission and meal request forms, tracking student and teacher requests, reviewing allergy and dietary accommodation information, and organizing final counts by class.
Communicate final field trip meal counts and dietary needs to the kitchen in advance; complete required Production Records and record field trip meals in Mosaic.
Maintain organized School Nutrition files, records, logs, invoices, and compliance documentation.
Ensure required menus, notices, signage, and program materials are current and posted in the kitchen, Bistro, classrooms, and other applicable spaces.
Ensure menu documentation—including monthly menus, Production Records, classroom menus, and nutritional analyses—is current, posted, and accessible to kitchen staff.
Support documentation, scanning, filing, data entry, tracking, and reporting for Food & Wellness programs.
Serve as a communication bridge among the Food & Wellness Department, families, teachers, and school staff regarding meal service, allergies, dietary accommodations, field trips, and other program needs.
Communicate important information and concerns to the School Nutrition Manager and follow up as needed.
Coordinate the Local Wellness Policy Committee by scheduling meetings, inviting and engaging members, preparing agendas and discussion topics, facilitating meetings, documenting notes, and tracking follow-up items.
Participate in internal and external professional development on School Nutrition Programs, Mosaic, compliance, food safety, meal patterns, Production Records, and related operations.
Maintain clear and consistent communication with families, staff, partners, and other school stakeholders.
Support school-wide initiatives and Food & Wellness programming as assigned, and perform other duties as assigned.