Food & Beverage Staff Accountant

Access Management•Celebration, FL

13d•$60,000 - $65,000

About The Position

The Food & Beverage Staff Accountant supports accounting and financial reporting for food and beverage operations across assigned homeowner association communities and amenity facilities. The role maintains accurate financial records, processes and reconciles transactions, assists with month-end close, monitors operating expenses, and supports reporting for restaurants, bars, cafés, catering, banquet services, and other community dining venues. Working with corporate accounting, General Managers, Food & Beverage Directors, and Community Association Managers, the Staff Accountant helps ensure revenue and expenses are recorded accurately, accounts are reconciled promptly, and financial information is reliable and accessible. The position also supports food and beverage cost tracking, inventory accounting, and appropriate allocation of expenses between association and food and beverage operations. Periodic travel to assigned communities may be required.

Requirements

Associate's or bachelor's degree in Accounting, Finance, or a related field preferred; equivalent relevant experience may be considered.
Two to four years of experience in accounting, bookkeeping, accounts payable, reconciliations, or a related accounting position preferred.
Basic understanding of general ledger accounting, account reconciliations, journal entries, and financial reporting.
Familiarity with accounts payable, expense coding, month-end close, and financial recordkeeping.
Working knowledge of Microsoft Excel and accounting or financial management systems.
Ability to reconcile POS sales, credit card transactions, deposits, refunds, discounts, and other adjustments.
Strong attention to detail, organizational skills, and commitment to accuracy.
Ability to investigate discrepancies, solve problems, and meet recurring accounting deadlines.
Strong written and verbal communication skills.
Ability to work independently, collaborate with corporate and onsite teams, and manage multiple priorities across assigned properties.

Nice To Haves

Hospitality, restaurant, club, resort, or food and beverage accounting experience is strongly preferred.
Experience supporting multiple locations or operating departments.
Working knowledge of food and beverage POS systems, such as Toast.
Familiarity with inventory accounting and cost of goods sold.
Experience with HOA or community association management, private clubs, or amenity-driven residential communities.
Experience with restaurant or hospitality accounting processes and food and beverage revenue reconciliation and inventory reporting.
Exposure to food and beverage budgets, operating statements, and cost-of-goods-sold analysis.
Familiarity with property-level accounting and expense allocations.
Experience working with General Managers, food and beverage teams, and corporate accounting departments.

Responsibilities

Maintain accurate financial records for assigned food and beverage operations and prepare routine journal entries, adjustments, and accounting transactions.
Reconcile general ledger, bank, credit card, vendor, inventory, and other assigned accounts; research and resolve discrepancies.
Assist with monthly, quarterly, and year-end reporting and month-end close, including reconciliations, schedules, accruals, prepaid expenses, reclassifications, and supporting documentation.
Review financial records and transactions for accuracy, completeness, correct coding, and proper accounting periods; prepare profit and loss statements, expense summaries, and other management reports.
Process and review vendor invoices, verify approvals and supporting documentation, track outstanding invoices and credits, reconcile vendor statements, and maintain vendor records.
Assign expenses to the correct property, department, general ledger account, and reporting period; monitor recurring expenses and investigate unusual charges or coding errors.
Reconcile food and beverage sales reports with POS records, card settlements, cash deposits, merchant reports, and accounting system entries.
Review sales activity, discounts, voids, refunds, complimentary items, and other adjustments; investigate discrepancies and coordinate with onsite managers to obtain documentation and resolve issues.
Record food and beverage revenue, sales adjustments, and related transactions, and use POS reporting tools to support reconciliation and financial reporting.
Track food, beverage, liquor, and supply costs; record and reconcile inventory purchases, transfers, adjustments, and write-offs.
Review inventory counts and reports, assist with calculating and analyzing cost of goods sold and cost percentages, and investigate variances between purchasing, inventory usage, and sales.
Compare actual expenses with budgets and prior-period results, identify significant variances, and prepare reports and explanations for management review.
Support audit requests by gathering financial records and transaction documentation; maintain organized records for audits and internal reviews.
Support reporting for HOA-managed communities, distinguish association-funded expenses from food and beverage expenses and resident charges, and review allocations, interdepartmental charges, and shared costs.
Coordinate with Community Association Managers, General Managers, and corporate accounting to resolve coding and reconciliation questions and support authorized association reporting requests.
Follow established policies and procedures for invoice approvals, cash reconciliations, POS adjustments, documentation, and internal controls; identify discrepancies or process weaknesses.
Maintain confidentiality and help standardize accounting practices and reporting procedures across multiple communities.
Perform other accounting and finance-related duties as assigned.