Food & Beverage Administrative Coordinato

GRAND PACIFIC RESORTS INC•Carlsbad, CA

2d•$25 - $28•Onsite

About The Position

The main focus of this role is to provide administrative support to the Director of Food & Beverage, All Chefs, All HOH and FOH managers/supervisors, and all Food & Beverage HOH/FOH Outlets team. This position is responsible for assisting with various day-to-day operational needs, maintaining filing systems, composing correspondence, ordering supplies, processing documents, managing calendars, and organizing various F&B related documents such as menus, recipe sheets, and Banquet Event Orders. The role also involves tracking daily payroll, monitoring time and attendance, assisting with schedule distribution, coordinating and recording minutes for F&B meetings, and supporting inventory, purchasing, and AP invoice approvals. Additionally, the coordinator will assist with updating the POS system, completing projects for department leaders, ensuring BOH alleys are clean, assisting with hiring efforts, and serving as a point of contact for contract labor vendors. A key responsibility includes leading brand initiatives and ensuring compliance with Marriott Global Food Safety Standards.

Requirements

High school or equivalent education required.
Effective and efficient verbal, written and electronic communication.
Ability to collaborate with a wide array of individuals cohesively and remain professional, calm, and courteous at all times.
Strong Microsoft Office experience with Excel, Word, Outlook, PowerPoint.
Professional demeanor and able to relate easily to a wide range of stakeholders.
Strong organizational, project management, multi-tasking, and time-management skills; ability balance multiple projects seamlessly while adhering to stringent deadlines.
Highly responsible and able to handle confidential information with the utmost discretion
High attention to detail and accuracy.
Resourceful and proactive.
Must have valid food handler’s card.
All employees must maintain a neat, clean and well-groomed appearance per The Westin/Solea Carlsbad Resort & Spa’s standards.
Regular attendance in conformance with the standards, which may be established by The Westin/Solea Carlsbad Resort & Spa from time to time, is essential to the successful performance of this position. Employees with irregular attendance /tardies will be subject to disciplinary action, up to and including termination of employment.
Upon employment, all employees are required to fully comply with The Westin/Solea Carlsbad Resort & Spa rules and regulations will be subject to disciplinary action, up to and including termination of employment.

Nice To Haves

Minimum 1 year Administrative/coordinator/sales experience is preferred.
Food & Beverage and/or hospitality experience strongly preferred.
Working knowledge of Micros and ISAC preferred.

Responsibilities

Assist Director with various day-to-day operational needs
Maintain the filing systems and ensure internal documents are forwarded to appropriate personnel (e.g. employment information, performance evaluations, Payroll updates, etc.)
Performs administrative duties such as composing correspondence, ordering supplies, photocopy and collate documents for distribution, mailing and filing, directing phone inquiries to the appropriate personnel, setting appointments and managing the departmental calendars.
Organization and filing of menus, recipe sheets and station production sheets to be current and correct.
Organization of Banquet Event Orders to be posted and updated for all F&B teams.
Processing of banquet checks.
Track daily payroll and provide essential reports to the Leadership team.
Monitoring and auditing of time and attendance of F&B Associates: as well as third party labor, including meal and rest period compliance.
Assist and coordinate with leadership teams to distribution and update schedules for F&B Department.
Assists with coordinating and attends regular F&B meetings and records of minutes and actions for distribution.
Attend all resume weekly meetings.
Assists other areas of the F&B Department, including inventory/purchasing/distribution, payroll, AP invoice approval and communicating menu changes.
Ability to assist in the daily operation of maintaining various systems, including but not limited to updating POS system with changes of menu items, price changes, special employee training and loading menus into system.
Assist department leaders in completing other projects and administrative duties as required.
Assist with site visits: Ensure BOH alleys at both locations remain clean, organized, and presentable
Assist with hiring efforts: resume screening and scheduling interviews
Point of contact for all contract labor vendors and new vendors: set up & approval process
Collect and distribute all of payroll checks to team members.
Leading brand initiatives, including the Marriott Global Food Safety Standards compliance
Professionally represent the resort in community and industry organizations and events.
Participate as team player with all departments.
Assist with reports and/or competition data collection.