Food & Beverage Administrative Supervisor
About The Position
Southall is a premier destination bringing nature, produce and people together in a powerful and unique way. The Food & Beverage Administrative Supervisor serves as the administrative backbone of the Food & Beverage division, providing operational, financial, and organizational support that enables the department to perform at the highest level. This role partners closely with the Food & Beverage leadership team to ensure administrative excellence, financial accuracy, labor accountability, and operational consistency across all dining venues. In a luxury resort environment striving for Michelin-level culinary excellence and Forbes Five-Star service standards, this position plays a critical role in maintaining the systems, documentation, reporting, and processes that allow leaders and service teams to focus on delivering exceptional guest experiences.
Requirements
- 2–4 years of hospitality, administrative, finance, or operations experience; luxury hospitality experience preferred
- Strong proficiency in Microsoft Office, especially Excel
- Experience with payroll, scheduling, purchasing, and hospitality management systems preferred
- Exceptional organizational, communication, and analytical skills with a high degree of confidentiality
- Passion for hospitality, continuous improvement, and luxury service excellence
- High school diploma or equivalent required
- Must pass a background check
- Valid driver’s license
Nice To Haves
- post-secondary education or certifications in Recreation, Hospitality, or Outdoor Leadership preferred
Responsibilities
- Audit employee timecards and prepare and ensure accurate weekly payroll
- Process purchase orders
- Maintain departmental expense tracking and ensure accurate financial documentation
- Support scheduling, labor reporting, and productivity analysis
- Prepare sales mix reports and operational dashboards
- Analyze guest satisfaction scorecards and identify trends
- Coordinate menu edits, formatting, and printing
- Maintain training manuals and departmental documentation
- Create and update Standard Operating Procedures (SOPs) that reinforce luxury service standards and operational consistency
- Coordinate recruiting activities, interview scheduling, onboarding administration
- Provide administrative support for departmental training initiatives and special projects
Benefits
- Competitive compensation package
- Medical, dental, vision, short and long-term disability, company-provided life insurance
- Generous paid time off accruals
- 9 paid holidays annually
- Weekly pay
- 401k and company match
- Education reimbursement
- Best-in-class Employee Assistance Program
- Free weekly outdoor activities and wellness classes
- 30% internal discounts
- Fresh and free daily meal
- Bountiful internal growth opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
