Food and Beverage Administrative Assistant II

Spirit Mountain Casino•Grand Ronde, OR

1d•Hybrid

About The Position

Provides administrative support to management personnel for area of assignment and performs related duties. The intent of this position description is to provide a representative summary of the major duties and responsibilities performed by this position. Employee(s) may be required to perform position-related tasks other than those specifically listed in this description.

Requirements

High School Diploma or equivalent, and three (3) years administrative support experience, or equivalent combination of education, training, and experience.
Basic Office Skills
Customer Service Mindset
Basic operation of Microsoft Word and Excel
Typing
Advanced Microsoft Word and Excel
Low security gaming license issued by the Grand Ronde Gaming Commission
Must be at least 21 years or older.

Responsibilities

Receives incoming calls and processes mail and internal documentation.
Serves as a liaison for the Department’s management personnel and assists in ensuring the proper flow of communication.
Liaises with the Human Resources department regarding personnel matters.
Coordinates calendars and schedules meetings for management personnel; ensures the availability of all required meeting materials and equipment.
Prepares a variety of documentation including correspondence, agendas, meeting minutes, forms, flyers, memorandum, and reports; creates statistical spreadsheets and/or databases.
Performs data entry, compiles information, generates reports and tracks departmental information including but not limited to variances, project expenses, employee schedules and attendance records.
Files and maintains departmental records and documentation including personnel files; tracks employee personal data such as training requirements and anniversary dates.
Prepares departmental payroll and audits payroll information for accuracy.
Monitors office supplies, forms, and departmental equipment; maintains supply inventories.
Processes invoices, purchase orders, and expense reimbursements.
Provides backup clerical support for other administrative functions as required.
May coordinate administrative activities and/or provide training to clerical personnel.
Works closely with the organizations Safety and FMLA specialists to stay up to date on all applicable worker’s compensation and FMLA laws and procedures.
Clarifies concerns that employees have regarding policies and procedures, especially in regards to FMLA, worker’s compensation, and HR systems.
Learns, comprehends, and complies with all Company and departmental policies and procedures, MICS, gaming regulations, and Regulation Chapter 5 requirements.
Follows all Corporate and departmental safety policies and procedures.