Food and Beverage Administrative Assistant

Kimpton Hotels & Restaurants•Vero Beach, FL

2d•Onsite

About The Position

We are seeking a self-starter who can seamlessly integrate into our world, eager to learn about the business and efficiently support the needs of our departments. The ideal candidate will have great attention to detail, take initiative, and enjoy the challenges of working in a dynamic office environment.

Requirements

High School Diploma is preferred.
3 years of experience within hospitality or similar industry is preferred.
Flexible schedule, able to work weekends and holidays.
Present research in an organized fashion.
Advanced skills in the use of Microsoft Office Suite, as well as working knowledge with specific applications such as payroll, HR systems, and SharePoint.
Comfort with ambiguity at times and can think on your feet.
Inventive and resourceful problem solving skills.
Excellent follow-through on completion of tasks and responsibilities with a high degree of quality control and confidentiality.

Responsibilities

Manage calendars and dedicatedly prioritize time as required, using expert discernment and discretion.
Arrange ongoing/recurring as well as ad hoc meetings and conference calls.
Schedule conference rooms, set up audio visual or online meeting tools, order meals if needed, and overall event coordination.
Coordinate and ensure meeting logistics are in place.
Create systems to help balance priority issues and timely deadlines through email management and support other practices.
Refer or delegate business issues or questions to others for resolution on behalf of team.
Track action items using a follow-up system, tool or process, communicate and report on status.
Book travel arrangements, including air or ground transportation, hotel accommodations, providing travel support as needed including adjustments to itineraries, shipping of materials, and other on-the-fly needs.
Compose, proofread, edit, and format written correspondence, agendas, and documents and assist with guest letters, amenities or internal phone lists.
Follow through on all invoices to ensure approvals and checks are cut in a timely manner, and support monthly team budget reconciliation processes as necessary, prepare expense reports.
Run onboarding process for new hires, assist with special projects on an as-needed basis, including managing and tracking projects.
Perform general office duties such as greeting scheduled visitors, ordering supplies, shipping, mail distribution, answering phones, filing, copying, faxing, and more.