Food & Beverage Administrative Assistant

Kimpton Hotels & Restaurants•Miami, FL

23h

About The Position

This role is for a Food & Beverage Administrative Assistant who is a self-starter, eager to learn about the business, and can efficiently support the needs of the departments. The ideal candidate has great attention to detail, takes initiative, and enjoys the challenges of working in a dynamic office environment. The company emphasizes heartfelt, human connections and a culture that celebrates diversity, creativity, and self-leadership.

Requirements

High School Diploma is preferred.
3 years of experience within hospitality or similar industry is preferred.
Flexible schedule, able to work weekends and holidays.
Present research in an organized fashion.
Advanced skills in the use of Microsoft Office Suite.
Working knowledge with specific applications such as payroll, HR systems, and SharePoint.
Comfort with ambiguity and ability to think on your feet.
Inventive and resourceful problem solving skills.
Excellent follow-through on completion of tasks and responsibilities with a high degree of quality control and confidentiality.

Responsibilities

Manage calendars and prioritize time with discernment and discretion.
Arrange ongoing/recurring and ad hoc meetings and conference calls.
Schedule conference rooms, set up audio visual or online meeting tools, order meals, and coordinate events.
Coordinate and ensure meeting logistics are in place.
Create systems to manage priority issues and deadlines through email management and other practices.
Refer or delegate business issues or questions to others for resolution on behalf of the team.
Track action items using a follow-up system and report on status.
Book travel arrangements, including air or ground transportation and hotel accommodations, and provide travel support.
Compose, proofread, edit, and format written correspondence, agendas, and documents, and assist with guest letters, amenities, or internal phone lists.
Follow through on invoices to ensure approvals and checks are cut in a timely manner, support monthly team budget reconciliation, and prepare expense reports.
Run the onboarding process for new hires and assist with special projects.
Perform general office duties such as greeting visitors, ordering supplies, shipping, mail distribution, answering phones, filing, copying, and faxing.