Food and Beverage Administrative Assistant

Full House Resorts•Cripple Creek, CO

4d•Onsite

About The Position

This role provides essential administrative and organizational support to the Food and Beverage (F&B) department across five restaurants, the bar department, and F&B leadership. The position acts as a central point of contact for various operational aspects including scheduling, payroll, accounting, HR, and general operations. The Administrative Assistant plays a key role in ensuring smooth communication, efficient employee support, timely procurement, and effective coordination for events and training within the F&B division.

Requirements

Graduation from High School or equivalent.
Demonstrated experience working in the food and beverage environment is greatly preferred.
Demonstrated experience performing within specific deadlines or under pressure.
Strong computer and technology skills with experience in Google Workspace (Docs, Sheets, Slides, etc.).
Highly organized with excellent time management and attention to detail.
Strong work ethic and ability to work independently.
Flexibility and adaptability in a fast-paced hospitality environment.
Excellent communication and interpersonal skills to coordinate with multiple departments and vendors.
Ability to handle confidential information with discretion and professionalism.

Nice To Haves

Demonstrated experience working in the food and beverage industry.
Experience working as an administrative assistant is also greatly preferred.
Experience with Agilysis.

Responsibilities

Act as a primary point of contact for distributing important information among the five restaurants, bar department, and F&B leadership regarding scheduling, payroll, accounting, HR, and operations.
Assist with payroll every other Sunday by addressing inquiries and resolving overlooked items for F&B Managers and Supervisors.
Manage and maintain F&B department records, files, and documentation.
Prepare and type internal communications, memos, and reports for the F&B team.
Answer department phone calls and provide professional communication support.
Take and distribute minutes for F&B meetings.
Track and process employee attendance-related paperwork, including late arrivals, early departures, and call-offs for supervisors and managers.
Work proactively to fill open shifts across all F&B outlets due to vacations, events, holidays, and last-minute call-offs.
Schedule interviews for F&B applicants, ensuring HR is informed and prepared for their arrival.
Maintain and update the employee-supervisor list for Payroll, HR, Reception, and the F&B office.
Order small-wares and submit purchase orders (P.O.s) for all F&B outlets as requested by managers.
Contact vendors and service providers to coordinate repairs and request better service.
Work with the F&B Director on menu creation and distribution for banquet and catering events.
Collaborate with the Marketing team to support and promote F&B-related promotions and events.
Notify staff of upcoming meetings and required training, including but not limited to New Employee Orientation (NEO), TIPS training, and monthly department meetings.
Assist with F&B reporting as needed.
Cover administrative tasks, including handling mail, calls, and urgent matters when the F&B Director is absent.
Perform all duties in compliance with safety standards, health standards, all internal policies and procedures, and in compliance with the Colorado Limited Gaming Act.
Ensure regular and reliable attendance, punctuality, and consistent presence during scheduled work hours.