FM Administrative Coordinator - Open to Current CSULB Employees Only

California State University, Long Beach • Long Beach, CA

4d • $4,367 - $6,362 • Onsite

About The Position

This position provides general administrative support for the operations within Facilities Management including direct administrative support to the Building Trades groups and assisting the Director of Facilities Management.

Requirements

• Equivalent to five years of administrative support experience required.
• Ability to communicate with an ethnically and culturally diverse campus community.
• Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures.
• Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."

Nice To Haves

• Bachelor's degree is preferred.
• Valid California DL preferred.

Responsibilities

• Coordinates daily administrative operations of Facilities Management Operations specific to Building Trades including SUAMs, Work Order Management System entries, Labor tracking, processing of absence request, creating purchase request, budget tracking and processing of invoices.
• Tracks data for reports and in the absence of the field operation coordinator, assumes duties to facilitate department operations.
• Labor Entry - Enter workers labor, attendance & overtime, run reports for missing labor weekly, completes absence request forms daily as needed for call in situations, deliver to BBS payroll.
• Support of commencement operations and department events by assisting building operations coordinator with coordination of meeting set up staff schedules.

Benefits

• Up to 24 vacation days per year (based on employee group and/or length of service), 14 paid holidays, and 12 sick days annually with unlimited accrual.
• A variety of medical, dental, and vision plans.
• Participation in the CalPERS defined benefit plan, along with voluntary savings options such as 403(b), 401(k), and 457 plans.
• Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
• Confidential counseling and support services for employees and their families.
• Wellness programs, professional development opportunities, and insurance options including life, disability, and pet insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree