FM Administrative Coordinator - Open to Current CSULB Employees Only

The Beach•Long Beach, CA

2d•$4,367 - $6,362•Onsite

About The Position

This position provides general administrative support for the operations within Facilities Management, including direct administrative support to the Building Trades groups and assisting the Director of Facilities Management. The role is a temporary, 1.0 time-base position (40 hours per week) for 1 year, with no permanent status granted. Temporary assignments may expire prior to the ending date. The CSU Classification Salary Range for this position is $4,367 (Step 1) - $6,362 (Step 20) per month. Salary placement is determined by education, experience, qualifications, internal equity, and the hiring department's fiscal resources.

Requirements

Equivalent to five years of administrative support experience required.
Working knowledge of Microsoft Office applications (Word, Excel, PowerPoint, Access) and Adobe Illustrator.
Ability to quickly learn and effectively utilize internal systems such as computerized maintenance management and campus event management platforms.
Excellent oral and written communication skills.
Ability to engage professionally with individuals at all levels, including administration, faculty, staff, contractors, and the general public.
Proven background in customer service.
Ability to manage multi-line phone systems.
Ability to use communication tools such as radios and paging systems.
Exceptional organizational, interpersonal, and multitasking abilities.
Ability to prioritize projects, adapt to changing situations, and perform effectively in fast-paced, high-pressure environments.
Demonstrated creativity, cultural awareness, and the ability to collaborate with diverse groups.
Ability to communicate with an ethnically and culturally diverse campus community.
Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures.
Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."

Nice To Haves

Bachelor's degree is preferred.
Valid California DL preferred.

Responsibilities

Coordinates daily administrative operations of Facilities Management Operations specific to Building Trades including SUAMs, Work Order Management System entries, Labor tracking, processing of absence requests, creating purchase requests, budget tracking, and processing of invoices.
Tracks data for reports and, in the absence of the field operation coordinator, assumes duties to facilitate department operations.
Enters workers' labor, attendance, and overtime; runs reports for missing labor weekly; completes absence request forms daily as needed for call-in situations; delivers to BBS payroll.
Supports commencement operations and department events by assisting the building operations coordinator with coordination of meeting setup and staff schedules.

Benefits

Up to 24 vacation days per year (based on employee group and/or length of service)
14 paid holidays
12 sick days annually with unlimited accrual
A variety of medical, dental, and vision plans.
Participation in the CalPERS defined benefit plan, along with voluntary savings options such as 403(b), 401(k), and 457 plans.
Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit.
Confidential counseling and support services for employees and their families (Employee Assistance Program - EAP).
Wellness programs
Professional development opportunities
Insurance options including life, disability, and pet insurance.