Fleet Supervisor - Mobile Clinic Operations

QTC Management, Inc.•, TN

9d•$75,703 - $102,422•Remote

About The Position

Leidos QTC Health Services is seeking a Fleet Supervisor on our Mobile Clinic Operations Team. As the Fleet Supervisor you will plan, organize, and direct fleet functions, services, and activities to ensure safe, compliant, reliable, and cost-efficient transportation services in support of mobile clinical operations. This role supervises Class A and clinical drivers and fleet administration staff and oversees the proper maintenance and modification of mobile medical clinics and support vehicles to ensure DOT/FMCSA compliance and employee safety during travel and clinic operations. The Fleet Supervisor drives continuous improvement in fleet uptime, operating cost per mile, driver safety, and regulatory audit readiness.

Requirements

Bachelor's degree from an accredited college in a related discipline (Logistics or Business Operations preferred), or equivalent combined education and experience.
Valid Class A Commercial Driver's License (CDL) required, with 5+ years of CDL driving experience.
Minimum 4 years of experience in transportation, supervising drivers and coordinating activities for 5 or more vehicles, preferably in a healthcare environment.
5+ years of experience with cloud-based fleet/personnel management systems highly desirable.
Valid U.S. driver's license and ability/willingness to drive between work locations.
Must be able to successfully pass National Agency Check with Inquiries (NACI) background investigation

Nice To Haves

Regulatory compliance and DOT/FMCSA audit readiness.
Safety-first mindset and incident response.
Strong leadership skills, with the ability to prioritize and delegate effectively; coaching, staffing, and performance management.
Experience with electronic logging devices (ELD) and cloud-based fleet/personnel management systems.
Ability to effectively manage competing priorities with a sense of urgency.
Excellent verbal and written communication skills, and cross-functional collaboration under pressure.
Strong organizational skills and ability to effectively prioritize work.
Proficiency with MS Office Suite.
Strong sense of responsibility, creativity, self-motivation, and ability to work in a team environment.
Ability to provide excellent customer service.
Must be able to work a flexible schedule (e.g., weekends, after-hours availability) and travel up to 40% of the time.

Responsibilities

Supervise a team of Class A and clinical drivers and/or fleet administration staff to effectively deliver fleet functions, services, and activities; recommend improvements to fleet operations to meet current and future business needs; responsible for hiring, onboarding, performance appraisals, and recognition/disciplinary actions.
Ensure FMCSA/DOT compliance across fleet activities — Driver Qualification Files (DQF), hours-of-service (HOS), drug & alcohol testing, vehicle inspection and maintenance records, DVIRs, registration, IFTA, and permits — in collaboration with the Logistics Manager and Fleet Coordinators.
Maintain and periodically audit Driver Qualification Files per 49 CFR Part 391, including MVRs, medical certificates, applications, road tests, and pre-employment screenings.
Oversee HOS compliance and the ELD program per 49 CFR Part 395: monitor logs, address violations, run exception reports, and enforce corrective actions, partnering with Fleet Coordinators on day-to-day execution.
Review all vehicle maintenance and inspection records per 49 CFR Part 396; assist with vehicle inspections, preventive maintenance scheduling, repairs, and parts inventory to minimize downtime and extend asset life, in coordination with the Logistics Manager.
Oversee and maintain the electronic, cloud-based vehicle and staff reporting system, ensuring fleet availability for operational requests at all times and accurate recordkeeping for all vehicle-related services.
Oversee pre- and post-trip inspections; ensure DVIR corrective actions and timely closure of work orders in the maintenance system; support roadside inspection readiness and promptly correct out-of-service (OOS) conditions.
Monitor weather and other conditions that may impact routes and locations and advise on alternative routes for the safety of staff and vehicles; review routes and travel plans with Fleet Coordinators to optimize safety and efficiency.
Communicate with drivers, verbally and in writing, to understand needs and implement solutions; may authorize emergency repairs, vehicle replacement, and other associated costs.
Monitor and analyze fleet KPIs — uptime, MTTR, cost per mile, fuel economy, idle time, and accident rate — and collaborate with the Logistics Manager and Fleet Coordinators to develop and implement improvement plans.
Ensure driver medical certification and Drug & Alcohol Clearinghouse compliance; assist with coordination of DOT-mandated drug & alcohol testing (pre-employment, random, post-accident, and reasonable suspicion) in collaboration with Human Resources.
Assist with incidents and accidents; coordinate with Claims, Legal, and Safety teams; collect evidence and prepare incident reports with corrective actions in accordance with company policy and applicable regulatory requirements.
Assist with and coordinate driver recruiting, onboarding, training, and retention in partnership with Human Resources; ensure licensing and training renewals, and coordinate re-certification as regulations change.
Provide oversight of driver travel cards, MHC payment cards, and fuel card usage and charges.
Ensure compliance with multi-state Highway Use Tax (HUT) and Weight-Mile Tax requirements (e.g., New York HUT, Oregon Weight-Mile Tax, and comparable Kentucky, New Mexico, and Connecticut programs) across applicable operating states.
Perform other duties and responsibilities as assigned.