Fleet Specialist

Restaurant Technologies•Mendota Heights, MN

6d•$70,000 - $80,000•Remote

About The Position

Restaurant Technologies, the leading provider of highly innovative and value-enhancing bulk cooking oil management services to the food service industry, is currently seeking a Fleet Specialist to join our growing and innovative team. This is an opportunity to make a significant impact, have direct exposure to key leaders in the organization, and partner with the National Fleet Manager and service providers in the administration, operation, compliance and maintenance of a fleet of more than 600 trucks & vans spread across 41 locations in the US. This position is responsible for providing national fleet support by partnering with Depot Leadership and Maintenance Providers to optimize fleet performance, maximize vehicle uptime, ensure regulatory compliance, and improve operational efficiency. This role applies technical expertise and independent judgment to evaluate maintenance strategies, determine repair priorities, manage vendor performance, and make operational decisions that balance safety, customer impact, and total cost of ownership.

Requirements

Minimum of 5 years of fleet administration or related experience
Full understanding of FMCSA and DOT Regulations
Ability to manage repairs for a 24/7 operation and be available to make decisions and provide support
Ability to effectively work cross functionally with remote business partners
Demonstrated ability to exercise independent judgment in evaluating maintenance strategies and operational priorities.
Ability to analyze complex operational issues and develop recommendations that improve fleet performance, compliance, and cost effectiveness.
Mechanical aptitude to understand and explain the fleet, fleet components and fleet management systems
Strong organization and time management skills and ability to handle multiple projects simultaneously with great attention to detail, meet deadlines and work independently
Strong analytical skills
Strong influencing skills
Excellent verbal and written communication skills
Must have proficient knowledge of MS Office Suite including Word, Excel, PowerPoint and Outlook – Ability to create PowerPoint presentations and convey data to senior leaders
Demonstrated commitment to internal Customer Service and excellent communication (written and verbal).
Ability to travel up to 15%

Responsibilities

Manage the operational performance of the company's national fleet by evaluating maintenance repairs, prioritizing repairs, and improving fleet reliability and compliance.
Identify opportunities to improve fleet maintenance processes, vendor performance, and overall fleet reliability through data analysis and operational recommendations to Fleet Leadership.
Develop and implement processes to streamline vehicle repair and improve preventative maintenance
Evaluate complex maintenance issues for tier 2 repairs and determine the most appropriate repair strategy while balancing vehicle uptime, operational impact, safety, compliance, warranty opportunities, and repair costs.
Direct maintenance providers on specific repair actions while maintaining a balance between uptime and spend
Manage vendor performance by evaluating repair quality, responsiveness, and cost effectiveness, and providing direction to maintenance providers to improve operational outcomes.
Manage a balanced preventive maintenance schedule and establish recovery efforts when off track.
Authorize maintenance expenditures within delegated authority, determine repair priorities, and escalate high-cost or business-critical decisions when appropriate.
Evaluate repair estimates, determine appropriate repair scope, maximize warranty recovery opportunities, identify missed warranty from maintenance provider(s), negotiate terms of policy assistance as needed
Manage accident repair activities by evaluating estimates and balancing repair quality, operational readiness, and cost.
Analyze fleet performance and recurring component failures, recommend corrective actions, and escalate systemic or high-risk issues to the Fleet Manager as appropriate
Coordinate expediated parts orders, technical and field support, as needed
Monitor and expedite vendor campaigns
Negotiate, secure, and track maintenance provider credit memos to maximize cost recovery
Review and code invoices to ensure damage and maintenance repairs are accurately coded.
Support Safety and DOT Compliance Team with hardware support
Other fleet department activities as assigned