Fleet, Property & IT Accountability Manager

State of Illinois•Springfield, MO

7d•Hybrid

About The Position

The Fleet, Property & IT Accountability Manager provides comprehensive administrative oversight and operational management for the Office of the State Fire Marshal’s fleet vehicles, fixed assets, property inventory, and technology infrastructure. The position supports strategic planning, process improvement, statewide compliance with property control and audit standards, and collaboration with agency leadership and partner agencies. The role administers the facility maintenance program and serves as the primary liaison for matters including building repair projects, security equipment needs, fire sprinkler, alarm and suppression system maintenance, and landscaping projects. The manager is a working supervisor and serves as the OSFM Records Retention Officer. The position reports to the OSFM Management Services, Human Resources and Special Projects Manager. This is a full-time, salaried, union position with a hybrid schedule available. The posted schedule is Monday through Friday, 8:30 a.m. to 5 p.m.; anticipated hybrid availability is three to five days per week in the office, depending on operational needs. The headquarters is in Springfield, Illinois. Overtime may be required, and travel, including overnight stays as appropriate, is required. The position is classified as medium work, including lifting up to 50 pounds at a time and frequently lifting or carrying objects weighing up to 25 pounds.

Requirements

Education equivalent to four years of college, preferably with courses in business or public administration.
At least three years of progressively responsible administrative experience in a public or business organization.
At least two years working as an Agency Technology Service Requester (ATSR) or Telecom Coordinator.
At least three years of experience using Service Now ticketing request software.
At least three years of experience using Systems, Applications, and Products (SAP).
At least three years of hands-on experience coordinating IT functions for a public or private organization.
At least three years of experience organizing, executing, and controlling annual physical inventories of office equipment, furniture, computers, cell phones, telecommunications equipment, IT equipment, and other property items.
At least one year working for a fire service or public safety organization focused on fire/life safety, emergency response, or community risk reduction.
At least one year as a records retention coordinator, developing and implementing retention policies for a state agency or private organization.
At least one year of experience using vehicle tracking software to manage fleet data.
Ability to pass drug screening and a background check, with self-disclosure of criminal history.
Ability to travel in the performance of duties, including overnight stays as appropriate.
An appropriate, valid driver’s license.
Ability to meet the physical demands of medium work, including lifting up to 50 pounds at a time and frequently lifting or carrying objects weighing up to 25 pounds.
Ability to work overtime, including scheduled, unscheduled, or last-minute overtime.

Nice To Haves

At least two years working as an Agency Technology Service Requester (ATSR), Telecom Coordinator, or in a similar role.
At least three years of experience using Service Now ticketing request software.
At least three years of experience using Systems, Applications, and Products (SAP).
At least three years of hands-on experience coordinating IT functions for a public or private organization.
At least three years of experience organizing, executing, and controlling annual physical inventories of office equipment, furniture, computers, cell phones, telecommunications equipment, IT equipment, and other property items.
At least one year working for a fire service or public safety organization focused on fire/life safety, emergency response, or community risk reduction.
At least one year as a records retention coordinator, developing and implementing retention policies for a state agency or private organization.
At least one year of experience using vehicle tracking software to manage fleet data.
At least five years of experience using MS Excel for tracking and reporting.
At least one year of supervisory experience.

Responsibilities

Provide administrative oversight and operational management for agency fleet vehicles, fixed assets, property inventory, and technology infrastructure.
Administer the facility maintenance program.
Serve as the primary liaison for building repair projects, security equipment needs, fire sprinkler/alarm and suppression systems maintenance, and landscaping projects.
Serve as a working supervisor.
Serve as the OSFM Records Retention Officer.
Perform other duties as required or assigned that are reasonably within the scope of the position.

Benefits

Pension program.
Competitive group insurance benefits, including health, life, dental, and vision insurance.
Three paid personal business days annually.
Twelve paid sick days annually, with unused sick days carrying over from year to year.
Ten to 25 days of paid vacation annually; 10 days in the first year of employment.
Thirteen paid holidays annually, and 14 in even-numbered years.
Flexible work schedules when available and dependent upon the position.
Twelve weeks of paid parental leave.
Deferred Compensation Program, a supplemental retirement plan.
Optional pre-tax programs, including Medical Care Assistance Plan (MCAP) and Dependent Care Assistance Plan (DCAP).
Federal Public Service Loan Forgiveness Program eligibility.
GI Bill® Training/Apprenticeship Benefits eligibility for qualifying veterans.
Five percent salary differential for bilingual positions.
Commuter Savings Program (Chicago only).