Property & Accountability Specialist

State of Florida•Jacksonville, FL

4d•Onsite

About The Position

The Florida Department of Military Affairs is hiring a Property & Accountability Specialist to manage Region 2 (Central Florida) armory operations and serve as the statewide functional lead for Armory Operation Accounts (AOA) operational requirements. The position oversees daily and emergency communications, carries out State Quartermaster and Resource & Accountability Management directives, and supports property, financial, software, and facility operations. The role is based in St. Augustine, Florida. The specialist coordinates annual on-site property inventories, financial record audits, and SRM (50/50) and RPOM (75/25) account reviews for assigned Region 2 facilities, preparing documentation for federal funding reimbursement. The position maintains audit-ready records, reconciles AOA accounts, trains bookkeepers, and coordinates facility projects with the Construction and Facilities Management Office. As statewide functional lead, the specialist works with external software vendors to define workflow requirements, recommend enhancements, and test and validate system updates, fixes, and patches. The role also coordinates with the agency Help Desk, manages user access and security requests in IEOMS, troubleshoots complex system issues, provides technical support, and pursues professional training to maintain system reliability and data accuracy. The position requires operational readiness for statewide mobilization in support of State Active Duty operations. During declared emergencies, hurricanes, and natural disasters, the specialist exercises delegated emergency purchasing authority under Florida Statutes Chapter 252 to procure supplies, equipment, contracted services, and life-support assets for Florida National Guard civil-support missions. The salary is $47,668.01. New employees must pass pre-employment drug screening, participate in direct deposit, and are paid monthly.

Requirements

High school diploma or equivalent.
Five years of professional, full-time-equivalent experience in purchasing, accounting, finance, budgeting, or a related field; related-field education may substitute year for year.
Knowledge of administrative principles and practices and office procedures and practices.
Knowledge of data collection methods and effective communication principles and techniques.
Ability to collect, evaluate, and analyze data related to administrative functions such as accounting, personnel, purchasing, or report writing.
Ability to prepare correspondence and administrative reports.
Ability to understand and apply applicable rules, regulations, policies, and procedures.
Ability to use problem-solving techniques, work independently, and plan, organize, and coordinate work assignments.
Ability to communicate effectively and establish and maintain effective working relationships.

Responsibilities

Manage Region 2 armory operations, including daily and emergency communications, and implement State Quartermaster and Resource & Accountability Management directives.
Direct annual on-site property inventories, financial record audits, and SRM (50/50) and RPOM (75/25) account reviews for assigned regional facilities; prepare supporting documentation for federal funding reimbursement.
Maintain audit-ready archives for State Inspector General inspection, reconcile Armory Operation Accounts, provide technical training to bookkeepers, and coordinate facility projects with the Construction and Facilities Management Office.
Serve as statewide functional lead for Armory Operation Accounts operational requirements across all three regions.
Collaborate with external software vendors to communicate workflow requirements, recommend enhancements, and test and validate system updates, bug fixes, and patches before statewide deployment.
Coordinate with the agency Help Desk; review, process, and provision System Authorization Access Requests and user permissions within IEOMS.
Troubleshoot complex database and software errors and provide elevated technical support to system users.
Pursue ongoing professional training to support system reliability, data fidelity, and platform stability.
Maintain readiness for immediate statewide mobilization in support of State Active Duty operations.
During declared emergencies, hurricanes, and natural disasters, use delegated emergency purchasing authority to procure supplies, equipment, contracted services, and life-support assets for Florida National Guard civil-support missions.