Fleet, Property & IT Accountability Manager

State of Illinois•Springfield, IL

8d•$8,571 - $12,651•Hybrid

About The Position

The Office of the State Fire Marshal (OSFM) is hiring a Fleet, Property, and IT Accountability Manager to lead operational accountability and stewardship of agency fleet, property, and technology assets. The role provides comprehensive administrative oversight and operational management for fleet vehicles, fixed assets, property inventory, and technology infrastructure; supports strategic planning and process improvement; and ensures statewide compliance with property control and audit standards. The manager guides staff, collaborates with executive leadership, and serves as a liaison with partner agencies. The position administers the facility maintenance program and serves as the primary liaison on matters including building repair projects, security equipment, fire sprinkler, alarm and suppression system maintenance, and landscaping. It is a working-supervisor role and also serves as the OSFM Records Retention Officer. The position works under the direction of the OSFM Management Services, Human Resources and Special Projects Manager. The position is based at the OSFM headquarters in Springfield, Illinois. Hybrid schedules may be available, with three to five days per week in the office depending on operational needs. The regular schedule is Monday through Friday, 8:30 a.m. to 5:00 p.m. Travel, including overnight stays as appropriate, and overtime may be required. The position is salaried and full-time.

Requirements

Knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in business or public administration.
Three years of progressively responsible administrative experience in a public or business organization, or equivalent.
Two or more years working as an Agency Technology Service Requester (ATSR) or Telecom Coordinator.
Three or more years of experience using Service Now ticketing request software.
Three or more years of experience using Systems, Applications, and Products (SAP).
Three or more years of hands-on experience coordinating IT functions for a public or private organization.
Three or more years of experience organizing, executing, and controlling annual physical inventory of office equipment, furniture, computers, cell phones, telecommunications equipment, IT equipment, and other property.
One or more years of experience working for a fire service or public safety organization focused on fire/life safety, emergency response, or community risk reduction.
One or more years of experience as a records retention coordinator, developing and implementing retention policies for a state agency or private organization.
One or more years of experience using vehicle tracking software to manage fleet data.
Ability to pass drug screening and a background check, with self-disclosure of criminal history.
Ability to travel in the performance of duties, including overnight stays as appropriate, and to hold an appropriate, valid driver's license.
Ability to perform medium work, including lifting up to 50 pounds at a time and frequently lifting or carrying objects weighing up to 25 pounds.
Must be available to work overtime, which may be scheduled, unscheduled, or requested at the last minute.

Nice To Haves

Two or more years working as an Agency Technology Service Requester (ATSR), Telecom Coordinator, or in a similar role.
Three or more years of experience using Service Now ticketing request software.
Three or more years of experience using Systems, Applications, and Products (SAP).
Three or more years of hands-on experience coordinating IT functions for a public or private organization.
Three or more years of experience organizing, executing, and controlling annual physical inventory of office equipment, furniture, computers, cell phones, telecommunications equipment, IT equipment, and other property.
One or more years of experience working for a fire service or public safety organization focused on fire/life safety, emergency response, or community risk reduction.
One or more years of experience as a records retention coordinator, developing and implementing retention policies for a state agency or private organization.
One or more years of experience using vehicle tracking software to manage fleet data.
Five or more years of experience using MS Excel for tracking and reporting purposes.
One or more years of supervisory experience.

Responsibilities

Provide comprehensive administrative oversight and operational management for agency fleet vehicles, fixed assets, property inventory, and technology infrastructure.
Administer the facility maintenance program and serve as the primary liaison for building repair projects, security equipment needs, fire sprinkler/alarm and suppression system maintenance, and landscaping projects.
Serve as a working supervisor.
Serve as the OSFM Records Retention Officer.
Perform other duties as required or assigned that are reasonably within the scope of the position.

Benefits

State pension program.
Competitive group insurance benefits, including health, life, dental, and vision insurance.
Three paid personal business days annually.
Twelve paid sick days annually, with unused sick days carrying over from year to year.
Ten to 25 days of paid vacation annually, with 10 days in the first year of employment.
Thirteen paid holidays annually, and 14 in even-numbered years.
Flexible work schedules when available and dependent on position.
Twelve weeks of paid parental leave.
Deferred Compensation Program, a supplemental retirement plan.
Optional pre-tax Medical Care Assistance Plan (MCAP) and Dependent Care Assistance Plan (DCAP).
Eligibility for the Federal Public Service Loan Forgiveness Program.
Eligibility for GI Bill training/apprenticeship benefits for qualifying veterans.
Five percent salary differential for bilingual positions.
Commuter Savings Program for Chicago employees.