Fleet Parts, Warranty & Maintenance Coordinator

Dolphin Transportation•Naples, FL

2d•Onsite

About The Position

Dolphin Transportation Specialists is seeking a highly organized, dependable, and detail-oriented Fleet Parts, Warranty & Maintenance Coordinator to support its fleet maintenance department in Naples, Florida. The role supports a fleet of motorcoaches, limousines, and other vehicles by ordering parts, managing inventory, coordinating with vendors, administering warranty claims, and maintaining accurate vehicle maintenance records. The Coordinator works closely with the Supervisory Mechanic to ensure parts and materials are available, documentation is current, and vehicles return to service efficiently. This is a full-time position. Dolphin Transportation operates 24 hours a day, 365 days a year, seven days a week; hours vary and are flexible. The position requires a valid driver’s license, a clean driving record, reliable transportation to and from work, and the ability to work as part of a team. Pay is described as very competitive, and benefits are offered.

Requirements

High school diploma or equivalent.
Previous experience in automotive parts, inventory management, purchasing, or fleet maintenance administration.
Working knowledge of automotive parts and vehicle maintenance terminology.
Strong organizational and recordkeeping skills.
Computer proficiency and experience with inventory management software.
Ability to communicate effectively with mechanics, vendors, and management.
Strong attention to detail and ability to manage multiple priorities.
Valid driver’s license and clean driving record.
Reliable transportation to and from work.
Ability to work as a team player.

Nice To Haves

Experience with commercial vehicles, sedans, SUVs, motorcoaches, buses, or heavy-duty truck parts.
Familiarity with manufacturer warranty procedures.
Experience using fleet maintenance management software.
Knowledge of preventive maintenance scheduling.
Experience maintaining vehicle repair histories and tracking maintenance expenditures.

Responsibilities

Order parts, supplies, and materials for motorcoaches, limousines, and other fleet vehicles; research availability, pricing, and delivery schedules; verify part numbers and compatibility; expedite critical orders; monitor outstanding orders; and maintain purchasing documentation.
Maintain organized and accurate parts and materials inventory, set and monitor minimum stock levels, conduct physical counts, record inventory movements, identify obsolete or damaged items, and assist with cost control and loss prevention.
Track vehicle and parts warranties, identify potentially eligible repairs, coordinate warranty work, maintain claim documentation, submit and monitor claims as authorized, and follow up on reimbursements and replacement parts.
Build and maintain relationships with suppliers, dealerships, and service providers; obtain competitive pricing; coordinate deliveries, returns, exchanges, and credits; resolve shipment, billing, and defective-part issues; and seek purchasing savings without compromising quality.
Maintain vehicle maintenance histories, including preventive maintenance, repairs, inspections, component replacements, mileage, and maintenance intervals; coordinate upcoming scheduled maintenance; and keep repair documentation and electronic and physical records organized.
Assist with preparing maintenance reports for management review.
Communicate daily with the Supervisory Mechanic about parts requirements, maintenance priorities, outstanding orders, delivery dates, scheduled repairs, supply shortages, and warranty issues.
Support efficient shop operations and help minimize unnecessary vehicle downtime.