Fleet Operations Specialist

Salt Lake County•Midvale, UT

About The Position

The Fleet Operations Specialist manages day-to-day fueling operations, including on-site and contracted fueling; coordinates post-accident workflows; and oversees processing non-automotive surplus property. The position supports the division by monitoring regulatory compliance and scheduling preventive maintenance to help ensure optimal fleet readiness, and assists with service writing as needed. Work is typically performed in a combination of a general office setting, outdoor areas, warehouses, and shop locations. Workdays are typically Monday through Friday. The role may involve lifting and carrying up to 50 pounds, regular bending, standing, climbing, and reaching up, over, and down. There may be occasional exposure to grease, dirt, dust, fumes, chemicals, smoke, and/or loud noises, as well as periodic exposure to extreme weather conditions.

Requirements

Two years of experience in a closely related field.
A valid driver’s license accepted by the State of Utah is required at the time of hire to operate a County vehicle.
UST Class A/B Fuel Operator certification at the time of hire, or obtain it within 90 days.
Pass the required fingerprint-based background check and enroll in the continuous RAP Back program in accordance with County Human Resources policy requirements.
Receive a verified negative result on a mandatory drug test before starting; subject to random alcohol and drug testing and potentially to post-accident and reasonable-suspicion alcohol and drug testing.
Knowledge of basic office equipment and computers.
Working knowledge of essential word-processing and spreadsheet applications.
Knowledge of automotive repair facility operations, government fuel site operations, inventory control, and vehicle sublet repairs.
Ability to identify potential hazards and respond appropriately.
Ability to solve problems using critical thinking and available resources.
Ability to communicate clearly verbally and in writing.
Ability to collaborate in a team environment.
Ability to perform the essential functions with or without a reasonable accommodation.

Responsibilities

Monitor fuel inventory by tracking daily fuel levels, scheduling bulk deliveries, and reconciling fuel data.
Coordinate inspections, repairs, and maintenance of fuel systems and infrastructure.
Ensure compliance with environmental laws governing underground and aboveground storage tanks; maintain testing and compliance records and provide throughput tracking reports.
Issue fuel cards, manage PIN assignments, maintain accurate fuel-card asset assignments, and review and maintain fuel transaction reports.
Facilitate the County vehicle accident process by receiving accident reports and collecting driver statements, police reports, and scene photographs.
Coordinate vehicle repairs by liaising with commercial body shops to obtain damage estimates.
Coordinate insurance claims by submitting required documentation to Risk Management or insurance providers.
Track vehicle downtime and monitor repair progress to return assets to service in a timely manner.
Collect retired, non-licensed agency assets and equipment, including tools, tires, accessories, electronics, and furniture.
Evaluate surplus items to determine whether they should be reallocated, auctioned, or scrapped.
Organize public auctions by listing surplus items on government auction platforms.
Document disposal and maintain accurate audit logs for disposed public property.
Assist with physical audits of assigned vehicles.
Coordinate motor pool allocations.
Maintain lists of take-home vehicles.
Assist with service writing as needed.
Schedule preventive maintenance to support fleet readiness.