Fleet Operations Specialist

Elara Caring • Dallas, TX

7d

About The Position

The Fleet Operations Specialist supports fleet operations at Elara Caring by executing fleet lifecycle transactions with business unit leaders and following defined processes and workflows. The role evaluates fleet conditions, performance data, and operational constraints to make timely decisions that optimize routing, asset utilization, and service delivery. It monitors vehicle availability, maintenance schedules, and downtime trends to maintain operational readiness and address risks proactively.

The specialist analyzes telematics, fuel usage, maintenance records, and compliance data to identify patterns, recommend improvements, and support strategic planning. The role coordinates with operations teams, risk and safety, procurement, and leadership; supports decisions concerning service providers and suppliers; ensures compliance with regulatory requirements, safety standards, and internal policies; and identifies workflow improvements. It also coordinates resources and stakeholder communications during breakdowns, delays, and other operational disruptions.

The position includes travel to the home office for meetings two to three times per year. Employees within reasonable proximity of the corporate location are expected to work in the office two days per week. The role reports to the Fleet Manager.

Requirements

• Bachelor’s degree in a business-related or supply chain field.
• 4–6 years of experience in fleet operations, logistics, or a similar operational or analytical role.
• Strong analytical and critical-thinking abilities.
• Confident decision-making in fast-moving operational environments.
• Ability to interpret complex data and translate insights into action.
• Clear communication and cross-team collaboration skills.
• Understanding of different data systems and workflows.
• High attention to detail and a continuous improvement mindset.
• High proficiency in Microsoft Office applications, including Excel, Word, and PowerPoint.
• Travel to the home office for meetings two to three times per year.
• In-office work two days per week when within reasonable proximity of the corporate location.

Responsibilities

• Execute fleet lifecycle transactions with business unit leaders using defined processes and workflows.
• Evaluate fleet conditions, performance data, and operational constraints to make timely decisions that optimize routing, asset utilization, and service delivery.
• Monitor vehicle availability, maintenance schedules, and downtime trends to maintain operational readiness and address risks proactively.
• Analyze telematics, fuel usage, maintenance records, and compliance data to identify patterns, recommend improvements, and support strategic planning.
• Collaborate with operations teams, risk and safety, procurement, and leadership to align fleet operations with organizational goals.
• Ensure adherence to regulatory requirements, safety standards, and internal policies; escalate issues and recommend corrective actions when needed.
• Support decisions about service providers, maintenance partners, and equipment suppliers by evaluating performance, cost, and operational impact.
• Identify inefficiencies in fleet workflows and propose solutions to improve productivity, reduce costs, and enhance service reliability.
• Coordinate resources and communicate impacts to stakeholders during breakdowns, delays, and operational disruptions.

Benefits

• Competitive compensation package.
• Tuition reimbursement for full-time staff and continuing education opportunities for all employees at no cost.
• Opportunities for advancement.
• Medical, dental, and vision insurance plans.
• 401(k) with employer match.
• Paid time off and paid holidays.
• Family and pet bereavement leave.
• Pet insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level