Fleet Operations Specialist

Del-Air Heating & Air Con•Lake Mary, FL

About The Position

Responsible for administrative, tactical, and data functions of the Fleet Department. This role involves planning, directing, and coordinating the operation of all fleet vehicles and related equipment. The specialist will analyze and recommend vehicle types, negotiate with vendors and manufacturers, and maintain strong relationships with field locations to assess needs. A key aspect of this role is supporting company policies and procedures to ensure timely assignment and maintenance of vehicles, as well as collecting and analyzing fleet and safety-related data. The position also coordinates vehicle deliveries, pick-ups, repairs, and ensures timely licensing and renewals. Maintaining a safe workplace and supporting special projects are also integral parts of this position.

Requirements

High school diploma or equivalent required. Any combination of education, training and experience that demonstrates the ability to perform the duties of the position may be considered.
Outstanding communication and customer service skills
Have obtained a valid driver’s license for at least 15 months, and able to meet auto insurance guidelines to operate a company fleet vehicle.
Computer literate with expert knowledge in MS Office Suite – Word, Excel, PowerPoint; working knowledge of all office equipment.
Eligible to legally work in the United States.
Be at least 18 years of age.
Successfully complete a background check and drug screen.
Ability to thrive in a team environment.

Nice To Haves

Strong computer background including QuickBase and Excel.

Responsibilities

Plan, direct, and coordinate the operation of all fleet vehicles and fleet related equipment.
Analyze and recommend vehicle types and specifications.
Maintain relationship with Fleet Management Company, negotiate lease financing terms, fuel card program, maintenance program, and other programs as needed.
Maintain relationship with Vehicle Manufacturers, negotiate pricing and rebates.
Maintain a strong working relationship with field locations to help assess needs.
Support company policies and procedures to ensure that fleet vehicles are assigned and re-assigned timely and accurately, and that vehicles are adhering to timely maintenance schedules.
Support company field locations and operations by maintaining a system to collect and analyze fleet and safety related data such as: Fleet data, maintenance reports, vehicle files, motor vehicle accidents (MVAs), workers’ compensation injuries, and general liability/property damage incidents; Fleet vehicle telematics data, fuel card data, and toll pass reports, vehicle registrations; Driving and motor vehicle events such as red-light camera violations, thefts, vandalisms, and motorists’ complaints.
Coordinate delivery of new and in-service vehicles; ensure associated items such as telematics systems, first aid kits, fuel cards, insurance cards, are delivered in conjunction with the asset.
Coordinate pick up and removal of all terminated vehicles.
Support location managers in coordination of vehicle repair and maintenance services.
Coordinate with insurance carrier and fleet vendors to repair or replace company vehicles damaged in MVAs.
Ensure licensing and renewal of all fleet vehicles are completed in a timely manner.
Support recordkeeping and administrative functions of the Fleet Department.
Responsible for maintaining a safe workplace and ensuring that safety is the highest priority in the workplace.
Responsible for special projects as requested by management and other duties/ responsibilities as assigned to meet the ongoing needs of the organization.
Ensure compliance with all Del-Air policies and procedures.
Other duties as assigned